Accounting Clerk-Warranty

Charlotte Consolidated Accounting Office - HIC

Location:

6030 East Independence Blvd, Charlotte, North Carolina 28212

AUTOGUARD ENROLLMENT/CANCELLATION SPECIALIST

No Healthcare Premiums!

401K Matching!

Paid Vacation!

Reporting To:
Autoguard Department Head

Exemption Status:
Non-Exempt

Job Profile

Responsible for accurately reviewing and maintaining accounting schedules, enrollments/cancellations and posting aftermarket product in a timely manner.

Supervisory Responsibilities

This job has no direct supervisory responsibilities.

Core Responsibilities

• Review and correct accounting schedules
• Process enrollments/cancellations
• Post ACH payments/charges received
• Communicate with dealership personnel for contract corrections

Essential Duties and Responsibilities include the following

• Review and correct schedules
• Process enrollments/cancellations
• Post ACH payments received
• Follow approved office processes
• Verify cancellation forms are accurate and completely filled out to include customer/dealer signature and refund section.
• Distribute cancellation refunds accordingly (ex. cut checks, down payment JE).
• Verify weekly enrollment charges and monthly cancellation payments received
• Post charges and payments, upon receipt from accounting manager via bank reconciliation.
• Manage/clear schedules for each assigned dealership.
• Provide notes for any issues that need attention from dealership management and provide to Controller/Accounting manager for weekly review in debriefs.
• Build relationships and communication with dealership personnel, accounting managers and HAG.
• Maintains CSI at or above Company standards
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system
• Follows Safeguards rules and regulations.
• Demonstrates the Company’s Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
• Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.

Desired Education

• GED
• High School Diploma
• Associate Degree
• Bachelor Degree
• Master Degree
• Doctorate Degree

Field of Study/Work Experience

• Accounting
• Automotive
• Business
• Human Resources
• Information Technology

Desired Work Experience

• up to 3 years
• 3-5 years
• 5+ years

Education/Experience

Associate's degree (A.

A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Previous Accounting experience in a high volume environment desired. Strong organizational skills required.

Certificates and Licenses

• Valid Driver’s License

Computer Skills

Intermediate knowledge of Microsoft Office Products. Ability to learn the Dealership Management System, Spreadsheet software, accounting software, and inventory software.

Communication Skills

Ability to understand and follow instructions. Ability to communicate effectively with customers and company personnel.

Attendance Expectations

The position requires regular and predictable attendance. Scheduled shifts may include evening hours, weekends, and holidays.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, and feel.

Environment Demands

Duties are performed primarily at a desk in an office setting. Work includes frequent clerical and administrative responsibilities and interaction with customers, managers and employees.

Verbal and Writing Ability

Ability to read and comprehend instructions, correspondence, and memos.

Math Ability

Ability to add, subtract, multiply and divide. Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume.

Reasoning Ability

Ability to solve practical problems…