Ministry Support Specialist

Career Opportunities with Forest Hill Church

Careers At Forest Hill Church

Current job opportunities are posted here as they become available.

The Ministry Support Specialist delivers administrative, operational, and logistical support across all ministry areas. This includes coordinating ministry trips, church-wide events, outreach and mission experiences, and assisting with database processes as needed. The role ensures events are executed with excellence and that ministry data remains accurate, dependable, and well-maintained.

The ideal candidate is highly organized, detail-oriented, flexible, and able to manage multiple projects simultaneously with a proactive, solution-oriented mindset. This part-time role is 25 hours per week.

Oversee registration setup and management for all Next Gen trips and events (via Sawyer), which includes all summer trips and camps (HS, MS, Elementary), Youth retreats and in-town events.

• Maintain daily engagement during trip registrations with staff and parents to ensure accuracy, responsiveness, and timely follow-up.
• Communicate with venues and vendors before and during events, including managing contracts, deposits, and logistics.
• Create and manage trip budgets, monitor payments, and ensure all balances are received.
• Coordinate transportation (bus/van rentals, drivers, lodging if required) and maintain day-of communication with drivers and teams.
• Develop housing assignments and rooming lists for camps, ensuring accuracy and privacy compliance.
• Prepare trip packets and materials—including rosters, emergency contacts, medical information, and schedules.
• Partner with medical/nurse teams to provide accurate student health information and supply lists.
• Oversee supply purchases (snacks, first aid, administrative needs, trip kits).
• Maintain inventory and organization of the Next Gen supply room
• Manage creative requests, T-shirt orders, and nametag system

Lead logistical and registration management for Night to Shine
, including guest and volunteer registration, communication with vendors, facility coordination, and Service Master oversight.

Manage Respite Nights
, overseeing registration, background checks, Ministry Safe access, and check-in events in CCB.

Support events and mission trips through registration, travel coordination (with agents), donation tracking via Service Reef, and reporting.

Assist with database processes (updating data, reporting, etc).

Manage new family onboarding
, including Mail Chimp imports and welcome emails.

Oversee Kids and Youth check-in systems for weekly services and special events.

Support adult ministry childcare check-in when required.

Track and report the volunteer onboarding process weekly (applications, background checks, Ministry Safe training).

Coordinate creative requests and manage workflow across Next Gen teams.

Logistically support the planning and execution of church-wide events.

Strong organizational, administrative, and project management skills.

Proficient in registration and database programs (such as Sawyer, Service Reef, CCB, Mail Chimp, Ministry Safe).

Excellent written and verbal communication; able to communicate professionally with parents, vendors, and staff.

Financial acumen with ability to create and manage budgets.

Detail-oriented, reliable, and able to manage competing priorities in a fast-paced ministry environment.

Team-oriented and flexible with a heart for serving families and students.

Experience in event planning, logistics, or church operations preferred.