Executive Assistant

Garden City Equity is a people-first, faith-driven holding company investing in exceptional founder & family-owned businesses. We live by our core values of serving others, pursuing excellence, seeking simplicity, staying positive, and prioritizing family.

About the Role:

The Executive Assistant serves as an extension of the CEO, operating seamlessly across both professional and personal responsibilities. As a highly trusted advisor with strong executive presence, you’ll manage complex stakeholders, anticipate needs, and bring order to a constantly changing schedule. You are intensely detail-oriented, proactively solve problems, and take pleasure in executing tasks efficiently — even on unpredictable, fast-moving days.

The ideal candidate is driven by the firm's faith, mission, and vision.

Responsibilities:

Executive Support:

• Maintain and manage high-volume, constantly shifting scheduling requests for the CEO: calendar management, appointments, meetings, calls, off-sites, board commitments.
• Serve as the primary point of contact for internal and external stakeholders, relaying messages and inquiries with professionalism and discretion.
• Handle incoming correspondence, emails, and phone calls, prioritizing and responding as necessary.
• Capture all follow-ups, commitments, and action items during meetings and ensure they are project-managed through to completion.
• Prepare meeting agendas, materials, presentations, and summaries with accuracy and real-time note-taking.
• Assist in drafting, formatting, and proofreading correspondence, reports, and other documents.

Marketing Support:

• Assist in the development and implementation of marketing strategies to promote the firm's brand and services, working closely with the Events & Marketing (E&M) manager, to align priorities and execution.
• Assist in coordinating the creation and distribution of marketing materials — including presentations, documents, and newsletters.
• Collaborate with external vendors and consultants, alongside the E&M role, to execute world-class marketing initiatives and campaigns.
• Event Coordination and Special Projects:
• Support the planning and execution of special events: board meetings, corporate retreats, investor presentations, and the annual Shareholder Summit.
• Manage RSVPs, materials, communication, logistics, and day-of execution.
• Assist in coordinating travel, scheduling, and preparation for company-wide meetings and gatherings, partnering with the Events & Marketing (E&M) manager.
• Help run point on key company initiatives, cross-team coordination, investor updates, and portfolio-company needs — ensuring projects keep moving even when the CEO is in back-to-back meetings.

Office Management:

• Ensure the office is well-maintained: clean, fully stocked, organized, and operational.
• Maintain equipment, coordinate repairs, and manage office systems.
• Routinely order meals and refreshments for meetings and team gatherings.
• Handle swag, alongside the E&M Manager, ordering investor gifts, welcome gifts, holiday gifts, and other special items.
• Review and book guest reservations and ensure all hospitality plans are properly executed.

Personal Support:

• Assist with personal tasks, appointments, and errands.
• Coordinate personal travel, including family members, and logistics.

Requirements:

• Bachelor's Degree
• 4+ years of Executive Assistant experience or equivalent high-responsibility support role
• Based in Charlotte, NC
• 25–35% travel – Ability and willingness to travel with the CEO, including occasional weekends, for meetings, company visits, board meetings, and events
• Radically obsessed with being organized and thrives at crossing off a ‘to-do’ list
• Able to take verbatim meeting notes on demand with a typing speed of 85+ WPM
• Excellent verbal and written communication skills
• Strong time management capabilities
• Thrives in a fast-paced, ever-changing, high-growth environment
• Enthusiastic to be a part of a growing and scaling organization
• Able to be flexible, adaptable, and quickly change priorities based on business needs
• Strategic thinker, decision maker, and doer
• Technology savvy and a high level of proficiency in Google Suite

More About Garden City Equity:

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