Executive Assistant II

Position Overview Harris Williams will not provide sponsorship for employment visas or participate in STEM OPT for this position.

Job Description

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Executive Assistant II We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled - those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.

We invite you to learn more about careers at Harris Williams. The Opportunity We are seeking a highly motivated and proactive Executive Assistant II to become a vital member of our team. This is not a typical administrative role; you will be the central communication hub and operational backbone for a team of senior investment bankers. In a fast-paced environment with constantly shifting priorities, you will be a key partner in driving efficiency and enabling your team to achieve its goals.

This role requires exceptional judgment, foresight, and a relentless commitment to excellence. This is an in-office role. Light after hour email usage expected What You'll Do:
Core Responsibilities
* Executive Support & Calendar Management:
Master and manage complex calendars for multiple executives, strategically prioritizing schedules and proactively resolving conflicts.
* Logistics & Travel Coordination:
Flawlessly coordinate intricate domestic and international travel arrangements and manage timely expense reporting.
* Meeting & Conference Execution:
Own the end-to-end planning of meetings and conferences, including reserving facilities, coordinating catering, and ensuring all A/V and essential services are prepared.
* Communication Hub:
Serve as the primary point of contact for your team, preparing professional business communications and liaising with internal and external stakeholders.
* Team Leadership & Mentorship:
Act as a leader and mentor within the support staff, sharing best practices, offering backup, and championing our collaborative "one firm" culture.

What We're Looking For:

The Ideal Candidate Successful team members at Harris Williams are proactive, collaborative, and take immense pride in their work. We are looking for individuals who embody these qualities:
* Proactive & Self-Starting:
You anticipate needs, work ahead, and ask "What's next?" instead of waiting for direction. You exhaust available resources and propose creative solutions to enhance efficiency.
* Collaborative & Enthusiastic:
You view challenges as growth opportunities, share ideas and credit with teammates, and actively mentor others. You are willing to pitch in to assist others without hesitation.
* Detail-Obsessed & Accountable:
You proofread all work to ensure 100% accuracy, seek feedback to improve, and maintain the highest level of confidentiality with sensitive information.
* Intellectually Curious:
You ask thoughtful questions to deepen your understanding of the deal process and your team's objectives. You know where your bankers are in a deal cycle to anticipate needs.
* Exceptional Communicator:
You articulate thoughts and ideas clearly, both verbally and in writing. You are responsive, acknowledge requests, and clarify deadlines to stay aligned with your team. Qualifications & Experience
* Typically requires 6+ years of related experience supporting multiple executives in a demanding, fast-paced corporate environment.
* Expert-level proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
* Demonstrated expertise in heavy calendar and contact management, with the ability to manage executive inboxes and respond on a banker's behalf.
* Strong skills in editing and formatting professional presentations and documents.
* Must be authorized to work in the U.S. without sponsorship. Why Join Us?
* Professional Development:
We invest in your success. You will receive role-specific training and have opportunities to contribute to or lead special projects that improve firm processes.
* Engaging Culture:
We believe our people are our greatest asset. You will be part of a firm that values teamwork and participates in team-building events, both at the local and company-wide level.
* Impact:
This is a highly visible role where your contributions directly support the success of our client engagements and the firm's…