Contract Coordinator; Administrative Specialist, JP_

Date Opened:
Monday, January 05, 2026 12:00 AM

Close Date:
Monday, January 19, 2026 12:00 AM

Department:
Housing & Neighborhood Services Department

Salary: $24.00 - $29.81 Commensurate with Experience

Welcome to the City of Charlotte:
Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family‑oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

• Attracting and retaining a skilled and diverse workforce
• Valuing teamwork, openness, accountability, productivity, and employee development
• Providing all customers with courteous, responsive, accessible, and seamless quality services
• Taking initiative to identify, analyze, and solve problems
• Collaborating with stakeholders to make informed decisions

The Contract Coordinator provides high‑level administrative, technical, and operational support to the Neighborhood Stabilization Team within the Housing Services Division. This role functions as a lead administrative and program operations resource for Federally and State‑funded housing programs, supporting contract management, compliance, environmental review, financial tracking, and interdepartmental coordination for the City’s housing rehabilitation and stabilization initiatives.

• Provides advanced administrative and clerical services to the Housing Services Division.
• Serves as a subject matter resource for departmental administrative, contracting, and compliance procedures, such as purchasing, procurement and contracting. Must exercise considerable initiative, independent judgment, and discretion in performing office and administrative duties and in keeping abreast of both division departmental policies, procedures, and regulations.
• Supports the contracting, reporting and financial processes related to contractors and with City partners.
• Complete Basically CDBG Training within 1 year of employment.
• Complete Notary course and become certified within 1 year of employment.
• Processes Environmental Reviews in compliance with Federal, Local and State regulations.
• Coordinates and facilitates meeting with contractors and city partners.
• Maintains contract management records, program budgets and compliance documentation.
• Manages the setup and close out of Federally funded rehabilitation projects in HUD’s IDIS system.

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting, with strong overall proficiency in Microsoft Office and cloud‑based data and record management systems.
• Strong verbal and written communication skills, with the ability to lead meetings and communicate effectively with staff, contractors, nonprofit partners, and the public.
• Experience supporting the full contract lifecycle, including contract tracking, amendments, invoicing, and close‑out.
• Demonstrated knowledge and experience with Federal and State housing regulations and housing programs, including CDBG and HOME, with responsibility for maintaining program, contract, and compliance files; ensuring accurate data entry; and reviewing partner and applicant documentation for completeness and accuracy.
• Strong data management skills, including maintaining complex records, analyzing data, and producing compliance and performance reports.
• Ability to draft, update, and implement standard operating procedures (SOPs) and review legal, contractual, and programmatic documents for accuracy and compliance.
• Ability to exercise independent judgment, discretion, and initiative, manage confidential information, and work independently on complex assignments in a fast‑paced environment.
• Ability to establish and maintain effective working relationships across departments and with external partners.
• Complete HUD’s Basically CDBG Training and pass the exam within 1 year of employment.
• Complete Notary course and become certified within one year of employment.

• Experience…