Commercial Coordinator​/Executive Assistant

Overview

At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are focused on developing anti‑arrhythmia treatments for self‑administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supra ventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions.

• Providing administrative support to the Vice President of Sales & CCO and other leaders within the commercial department.
• Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership.
• Coordinating and planning congress, marketing programs, and agency support required for conferences and association attendance.
• Organizing quarterly sales meetings, including travel, on‑site management of venues, and meeting content.
• Supporting the marketing team by co‑creating and communicating field direction for promotional materials.
• Working closely with marketing for allocation and distribution of marketing materials to the sales team.
• Handling event planning logistics, catering, agendas, and travel arrangements for meetings.
• Discreetly handling confidential business and employees’ issues, working closely with Human Resources.
• Skilled in business‑management support including budget templates, invoicing, and PR/PO generation.
• Responding to email and other correspondence to facilitate communication and enhance business processes.
• Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership.
• Supporting and acting as a communication partner for all contract sales partnerships relative to commercial operations.

• Minimum five years of C‑Level/VP administrative support and office management experience.
• Experience as an Administrative/Business Coordinator or a related role.
• High attention to detail and the ability to prioritize projects.
• Ability to work in a small, entrepreneurial environment with limited supervision.
• Technological acumen—knowledge and ability to learn new technology quickly.
• Strong sense of professionalism, integrity, and a "can‑do" attitude.

Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law.