Exec Administrator & Services Coordinator

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Charlotte, NC, US

2 days ago Requisition

Salary Range: $65,000.00 To $73,000.00 Annually

OUR CULTURE

We move to the beat of a different drum. Our core values aren’t just words on a piece of paper but something we strive to live out every day. We make a difference in the lives of our employees, their families, and our communities. We accomplish this by using our time, talents and resources. Each of our locations support local charities and we offer the opportunity to participate in international mission trips.

We are committed to our culture. We rally behind our core values, and we deliver a positive experience to our customers. We celebrate our employees’ success and encourage our team members to bring their insights and recommendations to the table. Are you ready to discover your true potential? Are you ready to join the Lineage family?

Be the Person Who Keeps Things Moving

Are you highly organized, proactive, and someone who takes pride in making things happen?

We are looking for an Executive Administrator and Services Coordinator (EASC) to join our team and serve as a trusted partner to our CEO and executive leadership team. This is a unique opportunity for an experienced administrative professional who enjoys variety, takes ownership, and thrives in a role where no two days are exactly alike.

In this position, you will play an important role in keeping our offices, properties, executive leadership, and key company initiatives organized and running smoothly. You'll coordinate everything from executive schedules and meetings to office operations, vendors, property-related activities, employee engagement, safety, technology coordination, and special projects.

If you're the type of person who anticipates needs, pays attention to the details, communicates well, and doesn't wait to be asked to solve a problem, we'd love to meet you.

What You'll Do

Executive Administration

• Provide high-level administrative and logistical support to the CEO and executive leadership.
• Manage the CEO's calendar, including scheduling, prioritizing commitments, and communicating upcoming responsibilities.
• Manage incoming and outgoing correspondence and help ensure important communications receive appropriate follow-up.
• Handle confidential information and communications with professionalism and discretion.
• Coordinate executive and leadership meetings, including meeting rooms, catering, technology, conference calls, and other logistics.
• Prepare meeting agendas, presentations, monthly newsletters, and other executive-level materials.
• Arrange domestic travel, including flights, hotels, rental cars, and other accommodations for executives and employees as needed.
• Help executives stay organized and prepared by anticipating needs and following through on important action items.

Office Operations & Property Coordination

• Coordinate daily office services and operational needs across company locations and properties.
• Help ensure facilities, equipment, office supplies, and general office needs are maintained and addressed promptly.
• Build and maintain positive relationships with vendors, service providers, tenants, property managers, and other business partners.
• Coordinate with tenants, vendors, and property managers regarding property-related needs and issues.
• Track leases, insurance, taxes, utilities, maintenance, and other important property documentation.
• Maintain organized property files, schedules, and records.
• Assist executive leadership with property-related projects, reporting, and follow-up.
• Coordinate office events, meetings, lunches, company…