Admin Asst II, Smith Institute

This position is fully in-person (not remote orhybrid).

Reporting to the Director of The Smith Institute, the Administrative Assistant II provides comprehensive administrative,operational, financial, and program support for the Institute’sstudent success, career readiness, experiential learning,leadership development, employer engagement, and postgraduatereadiness initiatives. The position serves as a central point of coordination for students, faculty, staff, employers, alumni,community partners, and other external constituents and helps ensure that Institute programs and services are delivered with ahigh level of professionalism, responsiveness, accuracy, and student-centered service.

The Administrative Assistant II supports the Institute’s evolvingmodel of connecting students to purposeful career exploration,leadership development, internships and other experiential learning opportunities, professional development, employer engagement, and pathways to employment and graduate or professional education. The position also provides administrative support for Title III-fundedactivities and is responsible for maintaining appropriate documentation, records, purchasing materials, and other evidencenecessary to support institutional and grant-relatedaccountability.
This position is fully supported by Title IIIgrant funds and is contingent upon the availability and continuation of grant funding. Duties may include grant-related administrative support, expenditure tracking, documentation, data collection, activity records, and assistance with required reporting consistent with University and applicable grant requirements.

• Provides high-level administrative support to the Director ofThe Smith Institute and supports the day-to-day operations,priorities, programs, and initiatives of the Institute.
• Serves as a welcoming first point of contact for students,employers, alumni, faculty, staff, community partners, and visitors; responds to routine inquiries and appropriately routesmatters requiring professional or leadership attention.
• Coordinates the Director’s calendar and assists with scheduling meetings, appointments, partner engagements, student programs,employer visits, and Institute events.
• Supports the planning and execution of career readiness,experiential learning, leadership development, employer engagement,internship, postgraduate readiness, and student professional development activities.
• Provides logistical and administrative support for signature
  
  Institute initiatives, including Career and Leadership Expo,Leadership Institute, Undergraduate Research Institute,employer-facing events, workshops, student engagement activities,and other special programs.
• Supports student engagement and follow-up by assisting with communications, appointment coordination, event registration,attendance records, participant rosters, surveys, and related documentation.
• Assists with the administration and routine use of career and student-success technology platforms, including Handshake and other
  
  University-approved systems, to support appointments, events,employer engagement, student participation, and program records.
• Maintains accurate electronic and physical records for Institute operations, student participation, employer and partner engagement, experiential learning activities, events, expenditures,and grant-supported activities in accordance with University policies.
• Supports data collection and routine reporting by compilingparticipation, engagement, program, event, and service-deliveryinformation for the Director and other authorizedstakeholders.
• Assists with Title III grant administration by organizingsupporting documentation, maintaining activity and expenditurerecords,…