Executive Administrative Specialist

This is a stand-alone position who provides support to VPs, Client, Managing Directors or multiple Directors. Exercises confidentiality, tact and diplomacy.

• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses.
• Works within established procedures with a moderate degree of supervision; serves in non-exempt capacity.

Duration: 36+ Months

Job Description:

• This is a stand-alone position who provides support to VPs, Client, Managing Directors or multiple Directors. Exercises confidentiality, tact and diplomacy.
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses.
• Works within established procedures with a moderate degree of supervision; serves in non-exempt capacity.

Responsibilities

• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc
• May prepare responses to routine correspondence and inquiries
• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Maintains files, records, calendars and diaries
• Typically arranges business travel, coordinates meeting arrangements, and tracks expenses

Client's Basic JD/Req:

• Workers at this level provide administrative support to work groups in the organization.
• At this level, the worker has developed knowledge and skills through formal training or considerable work experience.
• This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars.
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. 10+ years' experience.

Basic/Required Qualifications

• Bachelors degree AND two (2) years related work experience
• In lieu of degree and years experience listed above, High school/GED AND four (4) years related work experience

About US Tech Solutions:US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

#ZR