Human Resources Administrative Coordinator

Central Piedmont Community College is seeking a part-time Human Resources Administrative Coordinator to provide administrative, operational, and customer service support to the Human Resources department. This onsite role supports the CHRO and serves as a primary administrative and budget support resource, helping keep HR workflows moving through front desk coverage, records management, transaction support, and coordination of key departmental activities.

• Provide primary administrative support for the Human Resources department, coordinating daily operational needs and customer service to ensure smooth office operations, scheduling, record management, budget administration, and departmental coordination.
• Serve as the department’s primary budget support resource by processing invoices, requisitions, reimbursements, memberships, vendor payments, and purchases; maintaining budget tracking spreadsheets; monitoring expenditures; and supporting budget-related documentation and reporting for departmental leadership.
• Maintain departmental records for contracts, memberships, subscriptions, vendor services, and purchasing activities.
• Monitor shared HR inboxes and incoming requests, respond to routine administrative inquiries, and route requests to the appropriate HR team member.
• Deliver front desk and reception support by greeting employees, applicants, students, vendors, and visitors with professionalism, confidentiality, and exceptional customer service.
• Coordinate calendars, meetings, appointments, travel arrangements, room reservations, and departmental logistics.
• Create, update, proofread, and maintain correspondence, reports, presentations, spreadsheets, and tracking documents.
• Maintain departmental filing systems, electronic records, forms, and administrative documentation.
• Process routine HR transactions and provide administrative support for employment verifications, onboarding documentation, organizational updates, educational benefits documentation, contractor and volunteer processing, and personnel record maintenance.
• Act as administrative backup support to the Human Resources Consultant and Leave Specialist by distributing forms, collecting and tracking documentation, maintaining records, updating tracking systems, scheduling appointments, and supporting leave, accommodation, onboarding, and other HR processes.
• Support employees with forms, process information, and status updates related to HR services, directing individuals to the right HR team member when additional assistance is needed.
• Assist with employee separation processes through administrative coordination, documentation management, and tracking activities.
• Support leave, accommodation, workers’ compensation, and benefits processes through administrative coordination, document collection, tracking, data entry, and record maintenance.
• Perform routine data entry and maintain accurate information within HR systems and departmental tracking tools.
• Assist with maintaining departmental procedures, forms, templates, and resource materials.
• Coordinate HR meetings, trainings, hiring events, employee programs, service awards, benefits fairs, and other departmental activities.
• Assist with procurement of supplies, employee recognition items, accommodation purchases, promotional materials, and other approved departmental purchases.
• Serve as the primary point of contact for facilities and maintenance requests affecting HR operations.
• Help maintain HR SharePoint, website, and intranet content by coordinating approved updates and identifying outdated information.
• Assist with preparation and distribution of recurring departmental reports and maintain tracking spreadsheets and records.
• Perform other related duties as assigned.