Part-time Embrace Care Administrative Assistant​/Scheduler

# Part-time Embrace Care Administrative Assistant/Scheduler Southminster
- Charlotte, NC 28210## Overview Position Type Full Time Job Shift Day Education  Level Not Specified Category Admin
- Clerical## Description
** Part-time Home Care Administrative Assistant/Scheduler
** Join a mission-driven team where your work directly supports residents’ comfort, well-being, and independence. We are seeking a detail-oriented Administrative Assistant to coordinate home care scheduling, support payroll and invoicing processes, and provide administrative assistance.
** About Southminster
** We are an award-winning, non-profit life plan community recognized for excellence and outstanding service. We offer independent living, assisted living, and skilled nursing on one campus. Make a difference every shift in our community where teamwork, respect, and resident‐centered care come first.
** Benefits and Perks
*** Up to 6% employer match for our 403(b) retirement plan
* Educational assistance
* Free Employee Assistance Program (EAP)
* Discounted employee meals
* On-site fitness center
* Sharonview Federal Credit Union membership
* Biweekly pay with direct deposit
* Free on-site parking
* Meaningful work supporting residents and families
** Position Summary
** The Administrative Assistant supports the Home Care department by coordinating staffing coverage, maintaining accurate schedules, communicating schedule changes to families and staff, and assisting with payroll, invoicing, long-term care filing, and other administrative functions.
** Key Responsibilities
*** Coordinate staffing coverage for callouts, absences, weekend shifts, and other scheduling needs
* Update employee schedules for callouts, no-shows, schedule changes, and coverage adjustments
* Notify appropriate staff members and families of schedule changes in a timely, professional manner
* Resolve scheduling conflicts when possible and escalate issues to the appropriate team member when needed
* Collaborate effectively with Nurse Managers, caregivers, and other department staff
* Participate in an on-call rotation as needed
* Assist with payroll-related tasks, including timesheet edits, schedule approvals, paid day off (PDO) requests, schedule changes, and payroll reconciliation
* Assist with invoicing and long-term care filing
* Maintain accurate Home Care electronic and paper files
* Complete filing, data entry, and general office support tasks as assigned
* Assist with scheduling, staffing, and administrative projects as needed
* Demonstrate C.A.R.E. First values:
Compassion Acts Reflecting Excellence
* Perform other duties as assigned by the supervisor
** Required Qualifications
*** High school diploma or GED
* At least one year of verifiable work experience, preferably in scheduling, healthcare, administrative support, customer service, or a related role
* Strong written and verbal English communication skills
* Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
* Ability to work independently while collaborating effectively with a team
* Strong interpersonal, organizational, problem-solving, and time-management skills
* Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality
** Preferred Qualifications
*** Active North Carolina Certified Nursing Assistant (CNA) certification
* North Carolina Medication Aide certification for Adult Care Homes and Skilled Nursing Facilities
* Previous experience in home care, healthcare scheduling, payroll support, long-term care, or administrative operations
*** Southminster**
* * is open year-round, which will require availability to work evenings, some weekends, and holidays.
* Make a difference where it matters. Apply today and become a part of a team that truly cares.
* Drug-free workplace. EEO & E-Verify employer.
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