Administrative Assistant

Hendrick Automotive Group

Location:

6000 Monroe Rd, Charlotte, North Carolina 28212

Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our Real Estate Team - Onsite in Charlotte, NC!

The Executive Administrative Assistant provides high-level, proactive administrative support to the Vice President of Real Estate at Hendrick Automotive Group. This role operates at the center of a fast-paced, high-volume real estate environment and demands exceptional organizational skills, sound judgment, and a commitment to confidentiality. The ideal candidate anticipates the needs of the VP, manages competing priorities with ease, and serves as a reliable extension of executive leadership.

• Exceptional organizational and time management skills
• High attention to detail and accuracy in all deliverables
• Strong written and verbal communication abilities
• Proactive problem-solving and conflict resolution
• Ability to maintain strict confidentiality across all matters
• Proficiency with Microsoft Office Suite and real estate management platforms
• Adaptability in a rapidly changing, high-stakes environment
• Professional presence and sound executive-level judgment

• Plan, coordinate, and book all travel arrangements for the VP of Real Estate, including flights, accommodations, ground transportation, and itineraries
• Submit complete and accurate expense reports in a timely manner following each trip
• Anticipate logistical needs and proactively resolve travel conflicts or disruptions.

• Maintain and actively manage the VP’s calendar, ensuring adequate travel time is built in between commitments
• Identify and resolve scheduling conflicts as they arise with professionalism and efficiency
• Coordinate and manage recurring team meeting schedules, including:
• Project Update Meetings
• Directors Meetings
• Team Building Events
• Produce a comprehensive weekly schedule report and maintain it in real time as changes occur.

• Monitor the VP’s email with the intent to help prioritize and triage incoming correspondence
• Flag urgent matters, surface action items, and organize communications by priority
• Draft and send responses on behalf of the VP when directed, maintaining the VP’s voice and professional standard.

• Manage the data conversion and migration process from the K:
  Drive to the REMAN Hub system
• Process and track Certificates of Insurance (COIs) within the system, ensuring accuracy and timeliness
  
  Manage portfolio reporting, including critical dates review to ensure no deadlines are missed
• Serve as a resource and point of accountability for data integrity within the REMAN Hub.

• Prepare and distribute complete bi-weekly RE Meeting Reports prior to each meeting
• Attend all RE Meetings as a consistent presence representing administrative support
• Issue detailed meeting minutes following each session that clearly highlight decisions made, directions given, and action items assigned to the RE team

• Associate’s or Bachelor’s degree preferred; equivalent combination of education and experience considered
• Minimum 3-5 years of executive administrative support experience, preferably in real estate, corporate, or fast-paced environments
• Experience supporting senior-level or C-suite executives strongly preferred.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with real estate management or property management platforms a plus
• Familiarity with document management systems and shared drive environments (K: Drive, SharePoint, etc.)
• Ability to learn proprietary…