Enrollment Registrar

Charlotte, North Carolina, United States

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation.

With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts.

Job Purpose

To join a team of people with the mission:
Relentless Commitment to Student Greatness in School and in Life. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts through an education model that gives every student the opportunity for success. As an Enrollment Registrar, you will be responsible for coordinating and performing student registration from application phase through the state student information system.

Must be customer focused both internally with peers and externally with parents and students.

How You Will Impact Education

• Manage and administers registration, recommitment, and withdrawal process and associated reporting for all students.
• Evaluate transcripts of incoming students and takes appropriate action to ensure completeness.
• Process Free and Reduced Lunch applications into the state and company's database.
• Enter students' recommitments into the company's database.
• Lead tours of the school to prospective families and assist with information sessions and other school driven enrollment efforts.
• Improve yields at inquiry, application, and enrollment stages.
• Improve retention rates for existing students.
• Increase applicant pool, and oversight on student waitlist for entire school.
• Maintain the state/district student database system with proper coding/master scheduling to effectively monitor and update information for the funding count cycles that create school budgets.
• Ensure all coding and student identification is entered to maximize funding.
• Consult with appropriate CSUSA personnel to assist in student schedules and procedures.
• Prepare and transmit requests for student transcripts and other official documents related to students to facilitate registration.
• Maintain and issue official student transcripts.
• Maintain records of grades and absences for each student's file.
• Process and track student withdrawals.
• Maintain and ensure accuracy of all relevant databases (Power School, ACE, etc.)
• Ensure all data for students is up to date and accurate in student cumulative files, Power School, and in any other relevant state/district systems.
• Enter daily attendance and maintain accurate attendance reports in Power School.
• Enter and maintain student records, attendance information, and grade reporting in Power School.
• Review student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines.
• Prepare a variety of records and reports regarding student enrollment.
• Analyze statistical data on student registration for administrative use in formulating policies.
• Monitor and report on attrition and retention.
• Assist in clerical and administrative functions to ensure the smooth operation of the school.
• Communicate recommitment forms and reminder letters, email, and texts.
• Track and monitor project tasks.
• Ensure school staff and CSUSA HQ receive key information to support cross functional integration.
• Provide visibility and status updates on enrollment-related projects.
• Support Principal in managing project timelines and support timely delegation of responsibilities.
• Ensure compliant (to state and company requirements) reporting and record keeping.
• Maintain consistent full enrollment.

Required Qualifications and Skills

• Has the ability to work and interact with individuals at all level of the organization.
• Has the ability to organize, prioritize and manage multiple priorities.
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting business documents.
• Has the ability to establish a set of operating principles and routines; driving projects to completion, while insisting on…