Project Coordinator - Mechanical

A career at MSS is not just a job — it’s collaborating with the best talent in the business. It’s having a part in building a better future. It’s making a difference in people’s lives.

The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talent in the industry by promoting a culture of respect, collaboration, and empowerment.

The well-being of our team members, including their health and financial security, is important to us. We take care of our team by offering market competitive benefits to all eligible employees.

MSS offers opportunities for students to explore the field of mechanical construction, security, controls, and fire & life safety. If you think this is the right path for you, we’d love to talk to you about our internship program. As an intern, you’ll have a chance to learn hands‑on the functional skills necessary to be successful in the industry.

MSS also offers DOL registered apprenticeship opportunities in North and South Carolina for:

Developing a construction workforce in our communities is crucial for the future of the industry. MSS is proud to take part in skilled trades training and mentorship programs by partnering with local groups committed to developing highly trained trades people.

Come grow with us! Are you looking for a career and not just a job? If so, we have many opportunities available. We strive to solve problems through passion and integrity and we’re looking for talented and creative people like you to help determine our company’s future.

MSS Solutions, LLC has an opening for a Project Coordinator – Mechanical
. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore!

• Responsible for managing and publishing daily labor reports at appropriate levels, including short‑term and long‑term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts)
• Manage/execute the essential truck‑based team support functions - recording activity, scheduling.
• Works closely with the Administrative Contract Management team to establish accurate customer database, contract set‑up, scheduling, job set‑up procedures.
• Works closely with Service Administration to assist in job reporting activities, as necessary.
• Assist in setting up and maintaining the job files utilizing Vista Viewpoint/ACC.
• Assist in maintaining reporting tools such as insurance requirements subcontractors.
• Assist in preparing material and equipment inventory and delivery schedules.
• Assist in preparing presentations for customers.
• Assist in managing contract and change order execution, updating job files with information, and entering subcontractor contracts and change orders.
• Assist in maintaining monthly reports such as billing, WIP, Certified Payroll, and distribute them to project staff and accounting office.
• Assist in reviewing ledgers and assist in correcting mis‑postings through Job Cost Adjustments or Accounts Payable.
• Assist in maintaining forecasted cost projections, processing forecast revisions monthly.
• Assist Accounts Receivable Department with account collections
• Attend project meetings as needed.
• Manage requests for permits and inspections.
• Manage requests for rental equipment.
• Establish solid communication with all staff, both project, and corporate, customers and vendors
• Occasionally travel to assist regional offices
• Other such duties and responsibilities as assigned by the company from time to time.

• Demonstrated proficiency in MS Office products
• Must have excellent communication and organizational skills.
• Knowledge of mechanical systems and/construction is preferred
• Knowledge of basic accounting and business principles required
• Ability to work independently, prioritize and multi‑task.
• Ability to accurately work under pressure in meeting deadlines.
• Ability to lead and direct diverse teams
• Ability to occasionally travel to regional offices
• Knowledge of Vista is a plus
• Must successfully pass a background check & drug…