Senior Event Planner

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The Senior Event Planner provides dedicated executive-level event support, leading the end-to-end planning and delivery of high-profile internal and offsite meetings and events for senior leaders and key stakeholders. The role manages project plans, venue, vendor, and supplier sourcing, contract negotiations, budgets, stakeholder consultation, supplier coordination, and onsite execution to ensure executive programs are delivered with professionalism, attention to detail, and alignment to business objectives.

• Lead planning and logistical coordination for executive-level meetings and events, serving as the primary liaison among senior-level stakeholders, Duke Energy service providers, and external suppliers.
• Consult with executive stakeholders and their teams to define event objectives, requirements, timelines, roles, deliverables, and measures of success.
• Ensure executive-level events reflect the expected standards for confidentiality, protocol, stakeholder experience, and leadership visibility.
• Provide planning and coordination support for external nonprofit and association meetings held in Duke Energy meeting spaces.
• Manage multiple concurrent events, coordinating schedules, resources, dependencies, and risks to support successful delivery.

• Serve as the subject matter expert for executive-level internal meetings and offsite events, ensuring leadership expectations, audience needs, protocol considerations, and business priorities are reflected in the planning approach.
• Advise stakeholders on venue selection, facilities, logistics, event procedures, risk considerations, and delivery options.
• Coordinate planning activities across concurrent events to ensure responsibilities, timelines, resources, and deliverables are clearly defined and completed.
• Lead onsite event execution, including supplier coordination, service integration, issue resolution, and stakeholder support.
• Conduct final readiness reviews to verify that event details, assignments, contingency plans, and deliverables are accurate and complete.
• Participate in recurring meetings with internal service providers to coordinate integrated support and strengthen delivery partnerships.
• Partner with Enterprise Protective Services on event safety, access requirements, executive movement, emergency readiness, and issue escalation.

• Translate stakeholder requirements into clear requests for proposals, supplier specifications, scopes of work, and contractual terms.
• Source and evaluate venues and suppliers based on service, cost, capacity, risk, and alignment with event requirements.
• Negotiate pricing, concessions, service levels, deposits, cancellation terms, and other commercial provisions.
• Review contracts to confirm that requirements, deliverables, pricing, responsibilities, and commercial terms are accurately documented before execution.
• Maintain productive supplier relationships and industry connections to support competitive pricing, service quality, and market awareness.

• Evaluate event requirements and available funding to recommend venues, services, and delivery options aligned with stakeholder needs.
• Develop accurate event estimates and budgets, and track and report expenditures…