Construction Project Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Transform at JLL as a Construction Project Coordinator on a client account in our Technology Division! Our client is one of the world's Big 4 accounting firms, providing global audit, tax, and consulting services.

Location:

Eastern & Central time zones in the US

Work Schedule:

Onsite, M-F 8 AM-5 PM

Travel Requirements: occasional office visits to support teams & based on project load

Reports to:

Director
- Facilities Management & Projects Program

Estimated compensation for this position is: $100,000 - $120,000 + annual bonus

JLL is seeking a Project Coordinator to support the Projects Program across the East region of the client account. This role reports directly to the Facilities & Projects Program Director and is central to delivering the account's "one process, every project" standard partnering with our clients inhouse National Real Estate Team.

The ideal candidate has construction project experience - enough to follow along with construction project managers and general contractors, understand drawings, schedules, scope, potential office impact and translate that into clear, well-organized support for Office Services Leaders (OSLs). This person is extremely organized, comfortable building and using AI prompts to keep project support consistent at scale, and skilled with Microsoft Planner and SharePoint as the tools of daily execution.

• Track every project in the region through the program's defined project phases
  - Due Diligence, Schematic Design, Construction Drawings, Page Turn, Pre-Construction, Construction, Substantial Completion, Pre-Office Opening, and Post-Construction - confirming the defined outcome for each phase is met before the project moves forward.

• Ensure the program's standard project documents - playbook, pre- and post-project sign-offs, execution checklists, and standard closeout packages are used consistently on every project, whether it's run by JLL, CBRE, C&W, or Newmark.

• Confirm the agreed RACI is followed on every project, ensuring the right stakeholders - architects, engineers, security, WpX, facilities, AV, designers, and project managers are involved at the right points, every time.

• Support scope sign-off and budget close-out during Pre-Construction, and track punch list and warranty items through to full closure in Post-Construction.

• Read and follow construction drawings, schedules, and scope documents well enough to track progress, understand change orders and RFIs, and know when something needs to be escalated.

• Sit in on construction meetings and project calls, understanding the conversation between architects, engineers, and construction project managers well enough to capture accurate notes, decisions, and follow-up items.

• Flag scope, schedule, or business impact risks early, based on a working understanding of how construction projects typically progress and where they typically slip.

• Support Office Services Leaders - treated as the Projects Program's "client" - by keeping them informed, prepared for decisions, and confident that follow-up items are being tracked and closed, without needing to be present for every step.

• Prepare OSLs ahead of key decision points (such as Page Turn and Pre-Construction sign-off) with clear, organized summaries of scope, options, and open items.

• Serve as a responsive, organized point of contact for OSLs and other stakeholders on day-to-day project status and action items.

• Build and maintain a SharePoint site for each project, serving as the single source of truth for documents, decisions, schedules, and photos - replacing inconsistent Teams channels and other ad hoc tracking.

• Use Microsoft Planner to track tasks, owners, and due dates across every active project in the region, keeping the Director and…