Vendor Setup Specialist

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Quint is the industry-leading provider of official tickets and hospitality packages to the world's most prominent sports and entertainment events. Based in Charlotte, North Carolina, with offices in six countries, Quint’s global footprint and proprietary technology platform continue to be the foundation of its exponential growth.

Quint's innovative programs enable partnership properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands. Quint has a portfolio of 15+ official property partnerships servicing over 90 events, including Formula 1, NBA, Kentucky Derby, MotoGP, Breeders Cup, Belmont Stakes, and the NHL.

As a member of our Finance & Accounting Team, you will be an integral part of a thriving and fast-growing organization and have autonomy to make an impact on the financial and control processes. The Vendor Onboarding Specialist acts as one of the first points of contact with the organization to facilitate the setup of new vendors, update current vendors, and assist with Accounts Payable in processing invoices.

This role plays a critical part in ensuring compliance, data accuracy, and effective communication between internal teams and external vendors. The ideal candidate is detail-oriented, organized, and experienced in administrative or procurement functions.

The Vendor Onboarding Specialist knows the Company’s systems and workflows of the onboarding process to act as a subject matter expert to the internal organization. They are responsible for the full onboarding process from requesting documentation, communicating with new and current vendors, and setting up vendors in Sage Intacct. They have strong communication skills to assist in monitoring and responding to requests and inquiries sent to the Vendor Setup email inbox as well as assisting with communications in the Accounts Payable inbox and invoice processing in Yooz AP automation software.

• Monitoring the Vendor Setup email inbox and timely responding to all requests and questions
• Performing vendor onboarding to ensure compliance with internal policies before payment
• Maintaining exceptional relationships with vendors & company personnel
• Entering and maintaining vendor information in Sage Intacct
• Making both domestic and international phone calls to verify vendor’s banking details
• Ensuring compliance with internal policies, tax regulations (e.g., W-9, W-8
  
  BEN), and risk management standards
• Liaising with vendors to resolve setup issues and respond to inquiries in a timely and professional manner
• Working closely with accounts payable and other internal teams to streamline setup processes
• Conducting regular audits of vendor master data for accuracy and compliance
• Monitoring, tracking and managing vendor setup requests
• Monitoring the Accounts Payable email inbox and timely responding to requests and questions
• Ensuring proper routing, coding & approval of invoices and purchase orders
• Acquiring and maintaining vendor tax documents for year end 1099 reporting

• At least 1+ years of vendor setup experience
• Must have at least 2+ years of accounts payable experience
• Experience with purchase order system is a must
• Experience with Yooz AP automation software (or similar) and Sage Intacct strongly preferred
• Accrual & Prepaid experience a must have
• Experience in sports, entertainment or hospitality industries preferred
• Knowledge of internal controls and SOX compliance related to vendor master data
• Exceptional communication skills, both verbal and written
• Able to interact with internal and external vendors (domestic and international), and various levels of management
• Strong attention to detail and ability to maintain a high level of accuracy
• Strong organizational, problem-solving and analytical skills
• Understanding of US GAAP, accrual accounting, chart of accounts and full procure-to-pay process
• Ability to demonstrate flexibility and embrace change in a dynamic environment
• Proficiency in Microsoft Office Suite with intermediate-level skills in Excel

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds
• Must be able to work on-site at Charlotte, NC headquarters
• Willing and eligible to travel internationally, as needed
• Eligible to work in the United States