Vendor Master & Accounts Payable Analyst

MARS Solutions Group is looking for an experienced Accounts Payable Vendor Master & Supplier Compliance Analyst in Charlotte, NC. Our client is a Wealth Management firm looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability.

We are seeking a highly detail-oriented and proactive Accounts Payable Vendor Master & Supplier Compliance Analyst to manage and maintain the organization's supplier master data while ensuring compliance with regulatory, tax, risk, and payment processing requirements. This role is responsible for supplier onboarding, maintenance, third-party risk and financial crimes vetting, tax documentation management, and the integrity of vendor and banking information used for payment execution and reporting.

The ideal candidate will possess strong knowledge of vendor management processes, domestic and international banking requirements, W-9/W-8 documentation, Foreign Tax Identification Numbers (FTINs), 1099 reporting requirements, and supplier compliance practices. This individual will also support broader Accounts Payable operations including invoice processing, payment processing, and Concur/American Express program administration during lower-volume periods.

The successful candidate will be a self-starter who can identify process improvements, lead operational projects, and collaborate effectively with Finance, Treasury, Procurement, Legal, Compliance, and business partners.

• Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations.
  • Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
• Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
• Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
• Maintain supporting documentation and approval records in accordance with audit and retention requirements.
• Perform third-party risk assessments and supplier due diligence reviews and elevate identified risks to appropriate Compliance or Risk teams.

• Collect, review, and maintain tax documentation including:
  • W-9 forms, W-8
    
    BEN, W-8
    
    BEN-E and other applicable forms
• Validate tax classifications and reporting requirements.
• Ensure supplier setup data supports accurate withholding and information reporting requirements.

• Review and validate domestic and international banking information.
• Understand banking requirements for multiple countries and payment formats.
  • Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
• Support payment-related investigations and supplier inquiries.

• Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
• Develop and document standardized procedures and process controls.
• Participate in system implementations, upgrades, and process transformation initiatives.
• Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
• Create reporting and metrics to monitor vendor master quality and processing effectiveness.

• Provide backup support for Accounts Payable operations as business needs require.
  • Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
• Backup support with Concur expense reporting…