Grant Management Specialist

The Grant Management Specialist is a key contributor to the success of the University’s research and sponsored programs, overseeing the full lifecycle of grants and contracts from identifying funding opportunities to post‑award management and final closeout. Reporting to the Director of Government Sponsored Programs and Research, this position provides high‑level administrative and technical support to faculty and staff across disciplines, ensuring compliance and efficiency throughout the grant process.

This is a grant‑funded position that directly supports the University’s mission to advance research, innovation, and academic excellence.

• Liaison to faculty and professional staff to develop proposal concepts and guide submission to federal, state, and local agencies.
• Provide technical assistance for grant award acquisition, renewal requests, and collaborations.
• Assist in preparing grant submissions by ensuring supporting documents substantiate quality proposals.
• Help faculty and staff identify co‑investigators and develop extramural funding proposals to support instruction, research, and service.
• Facilitate training on institutional, governmental, and funding agency policies, regulations, and rules affecting program compliance, grant administration, and proposal development.
• Stay abreast of policies and regulations applicable to government funding, including the Uniform Guidance (2 CFR 200).
• Prepare and update the Grant Board Report.

• Assist in preparation and submission of grant proposals, ensuring compliance with institutional and sponsor requirements.
• Collect and review required documentation such as budgets, budget justifications, bio sketches, and other proposal components.
• Enter and track proposal submissions in internal systems.
• Interpret funding opportunity announcements and communicate key requirements to stakeholders.
• Assist with electronic submission systems (e.g., Grants.gov, ASAP, Fastlane, Research.gov).

• Support the setup and maintenance of awarded grants in financial systems.
• Monitor budget expenditures to ensure allowability, allocability, and reasonableness according to sponsor and institutional guidelines.
• Process award modifications, no‑cost extensions, and budget revisions.
• Prepare and review basic financial reports and reconcile grant accounts.
• Liaise between PIs, departments, and sponsors on award management matters.

• Ensure timely submission of technical, financial, and administrative reports required for grant closeout.
• Verify all expenses are appropriately recorded and cost transfers completed.
• Confirm compliance obligations (e.g., invention disclosures, equipment reports) are met.
• Support the closeout of subawards and finalize payments and documentation.
• Assist with audit requests and retain grant documentation per policy.

• Perform other duties as required to meet organizational needs.

• Bachelor’s Degree preferred with 3‑5 years’ experience in grant administration on projects funded by federal, state, or local government.
• Certified Research Administrator (CRA) preferred but not required.
• Knowledge of federal, state, and local grant and contract compliance, especially the Uniform Guidance (2 CFR 200) and FAR.
• Ability to implement training programs related to governmental research compliance.
• Strong project management and multitasking skills while working as part of a team.
• Computer literacy with Microsoft Office Suite and Internet proficiency.

To apply, please include a cover letter, resume, and contact information for three supervisory references, including the most recent supervisor. Finalists for this position are subject to a background check. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.