Associate, Events

Notes to applicants:

* Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach:
We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office.

Please discuss with your Recruiter to confirm the details for this specific role.

* Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

* Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

* The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.

* If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description:

The position supports planning and execution of events to support the firm's strategic goals. Dimensional events are an integral part of both our internal training and personnel development, as well as our go-to market strategy for new business and client relationship development. A successful candidate will have knowledge of corporate event planning, hospitality, staging, and audio/visual services.

Responsibilities:

* Assist in the planning and execution of the firm's small and large-scale events, including but not limited to an array of study groups, workshops, channel events, and social gatherings.

* Coordinate logistics for onsite, offsite, in-person, and virtual events for multi-regional audiences, including audio/visual services, food and beverage, décor, printing services, and distribution of meeting materials.

* Organization of industry event participation to include booth deliverables, signage, marketing literature, speaker contracts, and ancillary activities.

* Coordinate, manage and execute logistical components related to virtual event broadcasts facilitated through Global Meet and Zoom Webinar.

* Create custom websites for live and virtual events using provided event management software.

* Adhere to master event calendar and related timelines.

* Comply with continuing education requirements as outlined by local management and ensure credit issuance is processed and recorded in a timely manner.

* Hands-on involvement and service-minded approach throughout the event lifecycle, including a willingness to roll up sleeves with event preparations.

* Maintain centralized dashboard to track global event metrics.

* Reconcile registration and participation updates in Microsoft Dynamics (CRM) thrice weekly.

* Maintain a national speaker calendar for regional conferences and coordinate cross-department resources as needed.

* Ensure quality control for digital marketing deliverables, including proofreading and design to maintain brand standards.

* Track event budgets and process expenses through Concur, a global expense and travel management system.

* Coordinate data collection and archiving.

* Maintain awareness of departmental core attributes and sub-culture guidelines to promote a positive work environment.

* Assist with special projects as needed.

* Willingness to work in-office or travel on Mondays or Fridays as needed.

Qualifications and

Experience:

* Bachelor's degree with preferred focus in hospitality, communications, or a related field

* 3 years of experience within the corporate events or hospitality industries with a minimum of one year focused on corporate event planning and management.

* Basic understanding of auditorium staging and support for meetings of all sizes.

* Exceptional customer service and interpersonal skills with a positive "can do" attitude.

* Ability to work well with regional management, clients, and prospects.

* Team player who enjoys a collaborative work environment but is also an independent thinker capable of managing multiple projects and deadlines in a fast-paced environment.

* Demonstrated problem solver who can think strategically and thrives on helping others.

* Ability to adapt quickly to changing needs and priorities while effectively managing multiple timelines.

* Strong communication and interpersonal skills - both verbal and written.

* Detail oriented with the ability to multi-task across various projects and events in parallel.

* Exceptional…