Marketing and Proposal Specialist

About the Company

McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast with over 450 employees. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspires collaboration, function, imagination, constructability, and attributes of a well‑constructed environmental design.

Are you a creative and detail‑oriented marketing professional who is interested in joining a leading architecture firm? We’re seeking a passionate marketing specialist to join our team and drive the creation of compelling proposals and marketing materials that showcase our firm's value and expertise. If you thrive in a collaborative environment and are excited about contributing to innovative projects, this role is perfect for you!

• Organize, write, and produce proposals with input from team members on graphics, fees, cost data, design criteria, production techniques, and direction.
• Conduct quality reviews to ensure compliance with RFP requirements, corporate brand, and segment strategies.
• Establish and maintain strong relationships with architects, studio directors, segment leaders, and business development to develop firm responses to RFPs and RFQs and draft customized content.
• Ensure materials are error‑free, visually appealing, and responsive to client needs.
• Support follow‑up initiatives for RFP/RFQ and proposal opportunities.

• Develop brochures, trifolds, resumes, displays, and other collateral.
• Manage the design and inventory of in‑house marketing materials via Open Asset.

• Maintain and input opportunities and contacts into ERP software.
• Develop and maintain marketing systems and records in coordination with the marketing team.

• Assist with strategy and preparation of presentations and interviews to effectively communicate our firm's capabilities and successes.

• Assist with internal marketing projects and materials as necessary.
• Perform other duties as directed.

• Bachelor’s degree in marketing, public relations, or related field.
• 1 – 5 years of related experience in a proposal or marketing role with multiple concurrent projects.
• Proficiency with Adobe Creative Suite and Microsoft Office.
• Time management skills.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills and the ability to provide excellent customer service.
• Analytical and problem‑solving abilities.
• Attention to detail, organization, and follow‑through skills.
• Self‑motivated and able to work independently.
• Strong sense of creativity and design.
• Demonstrated cultural awareness and sensitivity.

• Experience in an architectural, engineering, or construction firm.
• Experience with Deltek Vision, Hub Spot, or Open Asset software.

McMillan Pazdan Smith is committed to providing employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage, a PTO plan, an employer‑provided life insurance with both long‑ and short‑term disability, a health savings account with certain medical plan enrollment, dependent care flexible spending accounts, paid professional membership dues and relevant exam fee reimbursement among other benefits.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to twenty‑five pounds.

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment…