Advancement Associate, Operations

Join to apply for the Advancement Associate, Operations role at the University of Virginia
.

External Relations at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Advancement Associate. The University of Virginia has a strong and reputable advancement community, boasting effective, results‑oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University‑related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Advancement Associate will play a vital role in providing administrative support to multiple departments within the organization. This dynamic position involves general administrative duties, including calendar management, meeting preparation, communication, data entry and reporting, and general office operations. The Advancement Associate also provides cross‑functional support during staff absences or leaves, ensuring continuity and operational efficiency. Success in this role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast‑paced, collaborative environment.

• Plan and staff events and meetings, ensuring seamless execution.
• Assist with the preparation of presentation materials, correspondence, and mailings or donor acknowledgment letters.
• Draft minutes for committee and board meetings or staff meetings, and track or execute follow‑up as needed.
• Communicate with other internal University groups and individual student‑related programs of the development team or units supported.
• Schedule and coordinate appointments.
• Arrange and confirm travel plans, including flights, hotel accommodations, and car rentals. Prepare and distribute detailed travel itineraries.
• Process expense reports and reimbursements accurately and in a timely manner.
• Professionally receive and direct incoming calls, serving as a primary point of contact for parents, donors, volunteers, alumni, visitors, and other stakeholders.
• Provide coverage and support at the reception desk, ensuring a welcoming and organized environment.
• Ensure accurate data entry and use metrics to prepare reports on key initiatives and programming.
• Assist with mobile device administration and managing user requests.
• Maintain general office operations, tracking inventory and space utilization. Utilize Office
  
  RnD to manage employee bookings and troubleshoot issues.
• Participate in training, meetings, conferences, and cross‑training opportunities, as applicable.
• Other duties as assigned.

• Education:
  
  High School Diploma / GED
• Experience:
  
  At least two years of related experience
• Strong organizational and multitasking skills
• Ability to work collaboratively within a team and independently

• Associate or Bachelor's degree
• Proficiency with Microsoft Office suite
• Experience with data entry, management, and producing reports
• Excellent written and verbal communication skills
• Detail‑oriented with a high level of accuracy
• Experience creating presentation materials and utilizing design tools such as Canva and PowerPoint.
• Experience with Customer Relationship Management (CRM) systems.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

• The anticipated hiring range is $45,000 - $50,000 per year, commensurate with education and experience.

• This is a non‑exempt level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on‑site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after December 1, 2025.

• Background checks will be conducted on all new hires prior to…