Event Coordinator, Contemplative Sciences Center

Overview

The mission of the University of Virginia's Contemplative Sciences Center (CSC) is to fuse contemplation, connection, and research to enhance flourishing. Situated within the Contemplative Commons, CSC creates opportunities that center mind-body practices for well-being, insight, and compassion in all aspects of life—social, emotional, physical, and professional. The CIRCL lab conducts research on initiatives that combine contemplative and experiential learning to generate novel solutions to a wide range of personal and global challenges.

• Collaborate with Event Manager in all aspects of hosting events, including scheduling facilities, negotiating rental costs with clients, ensuring adequate staffing for events, collecting fees and managing contracts.
• Offer tours to potential clients, helping them understand the opportunities and restrictions of the spaces available.
• Process reservation requests and maintain database. Prepare set-up reports and investigate and resolve problems.
• Oversee the processing of facility requests via EMS and 25
  
  Live software.
• Support internal clients to produce CSC events to include agenda planning, catering, room set-ups, audio visual requirements, security, custodial needs, etc., ensuring seamless execution.
• Ensure student employee staff is prepared to serve customers daily. Identify current projects and tasks to be completed.
• Ensure daily readiness of the Event Management office and document procedures.
• Collaborate with the Events Operations team to provide operational support.
• Must be able to lift 25 lbs, and be comfortable with moving boxes, furniture, etc.
• Must be comfortable working in a fast-paced environment, and managing multiple events at various stages at once.
• This role may require non-routine work hours beyond 8am-5pm to accommodate special events and activities. The candidate must be able and willing to participate in activities that take place outside of standard working hours.
• In addition to the above job responsibilities, other duties may be assigned.

• Education:
  
  High School Diploma or equivalent

• Education:
  
  Bachelor’s degree
• Experience:
  
  at least 4 years of relevant experience. Experience facilitating programs and events, preferably at an institution of higher education, and familiarity with trends in undergraduate education is strongly preferred.
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook)
• Experience using scheduling or event platforms such as Eventbrite and 25
  
  Live
• Must be able to lift 25 lbs and move tables and chairs comfortably
• Strong organizational and communication skills
• Comfort with troubleshooting basic AV or facilities-related issues

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

• The anticipated hiring range is $25-$27 per hour ($52,000–$56,160), commensurate with education and experience.

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after September 29, 2025
.

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Please apply online, by searching for requisition number R0076678
. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants:
Apply through your Workday profile by searching “Find Jobs.”

• For questions about the application process, please contact Jon Freeman, jf2sw.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. To read more about UVA’s commitment to non-discrimination and equal opportunity employment, .