Intermediate Administrative Assistant

Intermediate Administrative Assistant

The University of Virginia seeks an Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The incumbent will provide administrative support for a group of clinical and research faculty, including calendar management, website maintenance, meeting minutes, assisting with PowerPoint slides, managing grant/manuscript references, professional development reimbursement to faculty, and other clerical duties.

This position will become Hybrid after completing department training.

• Provide advanced administrative coordination to support office operations and special projects.
• Arrange business travel, coordinate meetings, support agenda management, and expense tracking.
• Maintain website and update faculty CVs.
• Scholarly reference management and assist with grants as needed.
• Compile data for preparation and editing for senior leaders.
• Review and answer correspondence, screen callers and visitors, and handle confidential matters.
• Manage electronic files and produce/edit reports and documents.
• Serve as the point of contact for facility, equipment, or service calls.
• Organize meetings and materials for special events.
• Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel.
• In addition to the above job responsibilities, other duties may be assigned.

• High School diploma.
• One or more years of relevant experience is preferred. A bachelor's degree may substitute for experience.
• Must have excellent written and verbal communication skills.
• Must be detail-oriented with strong organizational skills and the ability to manage multiple tasks in a busy environment.
• Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook, and Excel) preferred.
• Administrative experience in academia preferred.

• CV
• Cover Letter

This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

The University will perform background checks on all new hires prior to employment.

For questions about the position, please contact Robert Hunt Jr stions about the application process, please contact Eric Allen, Academic Recruiter at uth9gh.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Read more about UVA’s commitment to non-discrimination and equal opportunity employment.