Executive Assistant, UVAFinance

Are you a highly organized, strategic, and resourceful professional who thrives in a fast-paced environment? UVAFinance is seeking an Executive Assistant to provide high-level support across multiple areas within the UVAFinance organization at the University of Virginia. This is a unique opportunity to contribute to a dynamic team, working closely with senior leadership to advance key initiatives. This role demands exceptional administrative expertise, strategic thinking, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities will include providing high-level project support, often involving sensitive and/or confidential material. This position will provide full executive support to the Treasurer and the Chief Budget Officer, as well as regular scheduling, calendaring, and basic administrative support to the Managing Director of Treasury and back-up support to other administrative support staff in UVA Finance.

At UVAFinance, we are committed to excellence, innovation, and collaboration. As an integral part of our team, you’ll engage in meaningful work that directly impacts the University’s financial operations. If you enjoy managing multiple priorities, tackling complex projects, and making a tangible impact, we’d love to hear from you.

Success in these roles requires an energetic, resourceful, and inquisitive approach, along with a collaborative spirit. You thrive in a dynamic and evolving work environments, enjoy conducting in-depth research, mastering complex topics while translating them into clear, accessible language. This is a professional position requiring business acumen, the highest standards of confidentiality, and a commitment to advancing the academic mission of the University of Virginia.

• Provide full executive support to the Treasurer and the Chief Budget Officer, and provide scheduling, calendaring, and basic administrative support to the Managing Director of Treasury.
• Provide comprehensive executive support to the AVPs and UVAFinance Leadership, ensuring efficient operations. Take the lead on preparing and distributing agendas, recording meeting minutes, and cataloging action items to ensure effective follow-up and resolution.
• Manage critical escalations - Oversee and track escalations to the AVPs, including thorough research, fact preparation, and drafting responses to ensure timely resolution.
• Strategically coordinate meetings and communications, optimizing leadership’s time and focus.
• Stay one step ahead of the leaders supported. Think in advance about upcoming meetings, deadlines, travel, and deliverables, and prepare materials, logistics, and follow-up before they are requested, operating proactively rather than reactively.
• Monitor and review inbound correspondence to identify key issues, conduct research, and draft responses for confidential and high-profile audiences.
• Anticipates the needs of the AVPs by identifying and implementing systems and processes that streamline office operations, aligning with known calendar items and general operating rhythms.
• Maintain and manage prioritized action plans and a dynamic list of pending deliverables, tracking deadlines and proactively advancing items to ensure timely completion.
• Support key strategic initiatives that advance UVAFinance goals and objectives.
• Conduct research, compiles data, and create high-level communications and briefing materials, including presentations, summaries and talking points.
• Perform benchmarking and comparative analyses on critical topics to support decision-making and strategic planning.
• Lead quality reviews of documents to ensure alignment with UVAFinance standards and consistency in materials.
• Act as a Workday delegate, advising on,…