Project Associate, University Annual Giving & Stewardship

The Rector & Visitors of the University of Virginia

Finance, Business & Human Resources

Charlottesville, Virginia, United States of America

External Relations at the University of Virginia (UVA) is seeking a highly organized, proactive, and service-oriented professional to join the External Relations team as a Project Associate, University Annual Giving & Stewardship (UAG&S). The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs.

We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

University Annual Giving & Stewardship (UAG&S), part of UVA’s Office of Engagement, seeks a collaborative, adaptable Project Associate to coordinate projects, administrative operations, and constituent service. The role manages project plans, timelines, communications, risks, and action items; supports Give Campus pilots, University-wide campaigns, audits, and system updates; and provides administrative support to the Executive Director and Donor Relations team. Reporting to the Executive Director, the ideal candidate is self-directed, anticipates needs, brings clarity to complexity, and translates strategic priorities into reliable systems while adapting as needs evolve.

We are seeking a detail-oriented and collaborative professional who thrives in a fast-paced environment and enjoys supporting both people and processes. The successful candidate will bring strong organizational skills, sound judgement, a customer-service mindset, and the ability to manage multiple projects and deadlines simultaneously. The ideal candidate is energized by problem-solving, excels at building relationships across teams, and can balance independent work with collaborative partnership.

They are adaptable, resourceful, and committed to delivering high-quality work that helps themself and colleagues succeed. We value individual talents and believe in helping team members understand and apply what they naturally do best.

Reporting to the Executive Director of University Annual Giving & Stewardship, you will help coordinate projects and initiatives that support annual giving and stewardship efforts across the University. You'll partner with colleagues throughout External Relations, monitor project progress, support operational processes, provide constituent service, and help ensure the successful execution of team priorities.

• Develop and track project plans, timelines, milestones, risks, dependencies, decisions, and action items.
• Coordinate UAG&S meetings, stakeholder communications, shared resources, and follow-up.
• Maintain the pan-University annual giving forms and campaigns list and support planning and reporting.
• Coordinate Give Campus initiatives, including board expansion, donor-advised fund and pledge pilots, and stewardship updates.
• Complete monthly allocation audits and coordinate UVA Fund updates for Next Gen.
• Manage constituent inquiries through the UAG&S inbox.
• Process expenses, reimbursements, and invoices in accordance with UVA policies.
• Support the Executive Director with scheduling, travel, expenses, and meetings.
• Collaborate with the Office of Engagement administrative team on shared initiatives and participate in the Administrative Professionals Training program.
• Participate in relevant meetings and complete assigned follow-up.

UVA External Relations is one of the most respected advancement organizations in higher education, bringing together talented professionals who are passionate about engagement, philanthropy, and service. Team members enjoy a collaborative culture, opportunities for professional growth, a flexible hybrid work environment, and the chance to contribute to meaningful work that impacts students, faculty, research, and programs across the University.

• Education
  :
  Bachelor's degree required.
• Experience
  :
  Two or more years of relevant professional experience required. Additional relevant experience may be considered in lieu of a degree.
• Proven ability to manage projects independently and collaboratively.

• Experience in project management, operations,…