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Program Director

Job in Charlottesville, Albemarle County, Virginia, 22904, USA
Listing for: KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC
Full Time position
Listed on 2025-10-09
Job specializations:
  • Creative Arts/Media
    PR / Communications
Salary/Wage Range or Industry Benchmark: 70000 - 90000 USD Yearly USD 70000.00 90000.00 YEAR
Job Description & How to Apply Below

Position Summary

The Program Director oversees or collaborates on activities and procedures for client events and programs.

Key Responsibilities

  • Assist in the development of the client’s annual and/or event/project budgets and monitor expenses during the year or the course of the event/project
  • Oversee the development of new programs and membership benefits for clients (full-service clients only)
  • Oversee/Manage programmatic arrangements for client events:
  • Act as the primary liaison with the volunteer program committee
  • Set up and coordinate abstract submission, review, and acceptance, and oversee speaker communication
  • Organize content and schedule of events
  • Promote events to client membership and other interested parties
  • Prepare event materials: receive and upload speaker presentations
  • Participate in on-site event management
  • Oversee logistic and financial arrangements for events, including:
  • Vendor contracts
  • Participant registration
  • Presentation room set-up and audio-visual requirements
  • Database maintenance
  • Supply and gift ordering
  • Packing and shipping of materials to and from the event site
  • On-site staffing
  • Reviewing, approving, and coding invoices for payment
  • Establish evaluative criteria and develop event/project evaluations in conjunction with client leadership, and report findings to interested parties
  • Oversee/Coordinate fundraising efforts
  • Oversee/Execute the design and content of publications and materials as requested by the Board (full-service clients only):
  • Event and membership brochures
  • Advertisements
  • Press releases
  • Abstract books
  • Event program books
  • Newsletters
  • Website
  • Prepare official correspondence on behalf of client leadership or Executive Director (full-service clients only)
  • Participate in client meetings upon request
  • Prepare client meeting agendas and minutes upon request
  • Work Environment

    • This position requires virtual meeting attendance (Zoom, Teams).
    • This position requires occasional travel to attend events and meetings.
    • The role may involve working outside of regular business hours to attend events.

    Qualifications

    • Education:

      Bachelor’s degree preferred
    • Experience:

      Minimum of 5 years of full-time experience in program/event management, preferably within an association or non-profit organization
    • Skills:
      • Strong project management and organizational skills
      • Excellent written and verbal communication skills
      • Experience with CRM systems
      • Creative thinking and problem-solving abilities
    • Comfort with and efficiency in learning new software and other computer skills

    Key Competencies

    • Collaboration:

      Ability to work effectively with cross-functional teams and key volunteers
    • Adaptability:
      Flexibility to manage multiple priorities and adapt to changing circumstances
    • Innovation:
      Proactive in identifying new opportunities and innovative approaches to enhance participants’ experience
    • Customer Focus:
      Commitment to providing excellent service to members and stakeholders
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