Event Project Manager, Office President

Overview

The University of Virginia seeks applications for an Event Project Manager to support the Office of the President. This position is a critical member of a team charged with planning and coordinating events and interfacing with a range of stakeholders important to the University of Virginia. The Event Project Manager will report to the Associate Director for External Relations and Event Manager.

The Event Project Manager is a self-motivated, high performer who consistently achieves departmental, organizational, and institutional objectives.

• Planning and coordinating events
• Provide support to senior event planners within the department by preparing invitation lists, creating and distributing event communications, preparing event materials (nametags, place cards, access credentials, parking permits, etc.), and staffing events
• Creation and distribution of print and digital communications, including event invitations, e-newsletters, and RSVP forms
• Serve as a backup for creating and maintaining departmental communication tools, including websites (Major Events, Founder’s Day, and Finals Weekend) and inbound/outbound phone and email communications
• Be trained and proficient in University-approved technology platforms, including Cvent, Eventbrite, Black Thorn, Marketing Cloud, Info Ready, among others
• Be proficient in using the University’s customer relationship management database (CRM) to create contact reports for constituents, build custom reports, and extract strategic data
• Assist with logistical preparations associated with a variety of events including Finals Weekend, events sponsored by the President, building dedications, Commonwealth Day, Homecomings, Days on the Lawn, New Student Orientation, Reunions Weekend, Family Weekend, advancement events, visits by dignitaries, and other special and pan-University events
• Interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members
• Other duties may be assigned

• Education:
  
  Bachelor’s Degree
• Experience:
  
  Four years of experience. Additional experience may be considered in lieu of degree.

• Experience managing multiple concurrent projects in a fast-paced environment
• Experience with budgeting and negotiating contracts and pricing with vendors
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfortable with learning and implementing new software technology
• Experience handling mailings using a database system
• Must be detail-oriented with strong organizational and time management skills
• Strong interpersonal and public relations skills in interacting with diverse constituencies
• Aptitude for exercising independent judgement and proactive critical thinking
• Exceptional written and verbal communication skills
• Ability to be flexible when confronted with changing priorities
• Ability to work in an environment with clearly defined processes and procedures
• Ability to work in a team environment where a project’s success is determined by both the individual and team’s efforts
• Understanding of protocol, discretion, and confidentiality
• The job may occasionally require travel to attend meetings or events, as well as the ability to work evenings and weekend events on an as-needed basis
• Experience working in higher education or a non-profit organization
• Experience working with Cvent, Eventbrite, and other event registration tools
• Experience with graphic design software, including Adobe Creative Cloud (Photoshop, Illustrator, InDesign, etc.)

This position is a primary sedentary job involving extensive use of desktop computers. On occasion for events, it will require the ability to move event materials as needed (~20 lbs.), as well as moving and being in a stationary position.

The anticipated hiring range is $60,000 to $73,000, commensurate with education and experience. This is an exempt-level, benefited position. This position is based in Charlottesville, VA, and must be performed fully on-site in a shared office space.

Learn more about UVA benefits. This position is based in Charlottesville, VA; visits to…