Exhibitions Project Manager

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The Fralin Museum of Art at the University of Virginia seeks candidates for an Exhibitions Project Manager. The Fralin is UVA’s world‑class, survey art museum that serves the UVA, central Virginia communities and beyond with meaningful exhibitions and dynamic programs.

The Exhibitions Project Manager is a key member of the Exhibitions Department, responsible for scheduling, production, and coordination of on‑site and traveling exhibitions; including agreements with artwork lenders, visiting artists, guest curators, and traveling exhibition venues. He/She will supervise the Exhibition Designer/Preparator, the Exhibition Coordinator, contracted staff and interns, and coordinate activities across Advancement, Collections, Curatorial, Education, Marketing and Operations staff, tracking status of work to mediate scheduling conflicts.

The position works closely with the Chief Operating Officer to establish and maintain complex, multi‑year exhibition budgets.

• Produce and maintain a comprehensive and long‑term exhibition calendar.
• Develop and maintain on‑site and traveling exhibition workflow schedule for museum staff and contractors, establishing milestones for timely completion and regularly checking for adherence to deadlines.
• Develop and maintain exhibition budget and budget forecasts in collaboration with the Chief Operating Officer; monitor actuals versus budget and flag overages on a timely basis.
• Liaise with external partners for traveling exhibitions.
• Assist in fundraising efforts by assembling checklists, budgets, and other materials required for grants and funding applications, and preparing a schedule of deliverables for awarded grants.
• Schedule and create agenda for exhibition project team meetings.
• Maintain templates (marketing, interpretation, label guidelines) and distribute them for timely use.

• Oversee timely arrangements for requests of loaned artwork, coordinating with lenders and the Exhibitions Coordinator, to ensure packing, shipping, insurance, display and courier requirements are met.
• Maintain exhibition checklists with accurate and complete object information, including loan statuses and lender requirements, circulating pertinent information to appropriate staff. Ensure information is replicated correctly in didactics and promotional materials.
• In collaboration with the Exhibition Designer/Preparator, ensure installation of exhibitions is completed on schedule and within budget, coordinating art handlers, technical support and other contractors.
• With the Curator, assist in the scheduling and production of any related catalogues or brochures, including tracking image permissions for didactics and publications in collaboration with the Digital Assets Manager.
• In collaboration with Marketing and Curatorial staff, ensure that marketing and web collateral is developed and disseminated on time and in budget.

• Manage guest curator contracts; ensure awareness of museum policies and adherence to exhibition schedule, and that their needs are met by in‑house staff.
• In consultation with the Director or Curators, serve as the logistical liaison for artists engaged to create new works or installations.
• With the Exhibitions Coordinator, ensure travel and lodging arrangements for guest curators and artists are made and expense reimbursements are processed.

• Education: Bachelor’s degree required.
• Experience: 4+ years of relevant professional experience required; additional relevant experience may be considered in lieu of a degree.
• Licensure: Project Management Professional (PMP/PMI) certification preferred.

• Excellent project management skills, including the ability to set project objectives, anticipate and remove obstacles, identify required resources, outline process steps and milestones, and adjust action plans to achieve desired outcomes.
• Knowledge of museum practices and procedures.
• Knowledge of exhibition production, development, and organization.
• Ability to balance multiple projects and meet deadlines.
• Ability to work with standard computer…