Associate Vice Provost Budget and Financial Planning

Overview

The Office of the Executive Vice President and Provost (EVPP) at the University of Virginia (UVA) seeks an Associate Vice Provost for Budget and Financial Planning. Reporting to the Vice Provost for Administration and Planning, this position will oversee the fiscal operations and financial planning of the office and will be responsible for developing, reviewing, and managing multiple budgets and commitments within the academic areas of the University.

The Associate Vice Provost will join the University at a time when planning is a primary focus. With a maturing financial model based on Responsibility Center Management (RCM), opportunities to build on the recent implementation of Workday Financials, and a commitment to best-in-class budget and planning systems, UVA is well positioned to think more strategically about long-term financial planning. The new Associate Vice Provost will play a pivotal role in advancing a more robust culture of planning at UVA.

The Associate Vice Provost stewards the budget and planning processes for the schools and all units that report to the Provost's Office. The individual in this role provides insightful analysis and seasoned advice to support effective decision-making by the schools, units, and the executive leadership of the University. The Associate Vice Provost is a key strategic partner with the Office of Financial Planning and Analysis (OFPA) and works closely on financial matters with colleagues in the President's Office and the Office of the EVP-COO.

The Associate Vice Provost also ensures that all financial and accounting transactions comply with University and state policies and procedures, and notifies school and unit personnel of policy and procedure updates as necessary. The Associate Provost provides oversight of funding activity within the University's financial system for EVPP areas, which includes generating reports and supervising the office's financial processes to ensure that funding allocations and transfers are completed in a timely manner.

In collaboration with the Associate Provost for Academic Administration, the Associate Provost manages the grants administration process for the Provost's units, reviews associated grant budgets for accuracy, and ensures compliance with University and sponsor guidelines.

Key areas of responsibility include:

• Provides leadership and strategic oversight for the EVPP's financial planning functions, including developing and analyzing operating budgets, maintaining and enhancing internal financial controls, and developing sophisticated annual and multi-year financial reporting that supports the strategic decision-making processes

• Creates short- and long-term financial plans for the University's academic leadership that support the development and assessment of institutional goals

• Ensures that financial reporting effectively supports academic and administrative decision-making

• Collaborates with colleagues in the academic and administrative areas of the University on a variety of issues, including the University Financial Model, and participates on task forces and committees, as appropriate

• Provides guidance to schools and academic support units on financial matters, including budget and multi-year planning

• Oversees funds managed by the provost, ensuring the review and tracking of all financial commitments and balances and making recommendations on fund transfers

• Oversight of key financial processes, including ensuring that budgets and cash balances of units reporting to the provost are properly supervised and monitored, and providing guidance to those units as appropriate

• Oversees the preparation of quarterly forecasts and monthly actual reports to senior leadership within the office

• Coordinates the preparation of the annual budget for the Provost's areas and works with central offices on the coordination of priorities for the state budget

• Oversees additional key financial processes, including approval of monthly account reconciliations, distribution of the annual carry forward balances in the academic areas, maintaining internal controls, and distributing strategic…