Payroll Technician

Payroll Technician within the City’s Finance Department performs intermediate administrative and complex, financial work preparing, implementing, and maintaining an in‑house payroll system and reporting. Work is performed under general supervision of and reports to the Comptroller.

This position may be required to work additional hours outside of normal schedule and or/certain holidays to meet payroll processing deadlines.

The preferred hiring amount is between $23.65 - $29.07 an hour ($49,192.00 - $60,465.60 annually). Starting offer is based on applicable education, experience, and internal equity. This is a full‑time, non‑exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer‑paid life insurance, City’s retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.

For a general summary of benefits offered by the City, please click the ‘benefits’ tab on this posting, or visit https://(Use the "Apply for this Job" box below)..

The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at .

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Assists the Sr. Payroll Technician in receiving, verifying, and inputting accurate payroll data on current and former employees and retirees.
• Assists in the processing and producing of bi‑weekly, monthly, and ad‑hoc payrolls.
• Assists with processing W‑2, 1099s, and/or other payroll related tax reports for year‑end reporting.
• Establishes and reconciles payroll deductions, with holdings, and other payroll entries prior to running scheduled and unscheduled payroll.
• Reviews time entries for all employees and resolves any issues or discrepancies, in coordination with supervisor and/or HR.
• Ensures accurate and timely payments to employees and retirees, as appropriate.
• Provides customer service in response to questions regarding pay checks, deductions, with holdings, direct deposit, etc.
• Assists payroll customers with questions and issues regarding time entry.
• Creates and maintains records involving employees, retirees, and third‑party vendors including courts and creditors.
• Receives and completes wage verifications.
• Balances, reconciles and posts payrolls to accounting.
• Prepare request for third party payroll payments.
• Distributes third party checks to vendors along with proper documentation.
• Works with other departments to test updates or revisions to existing system or test related systems.
• Assists with maintaining employee parking payments, invoices, and spreadsheets.
• Assists in the preparation of reports for the department, employees, and/or outside agencies on an as needed basis.
• Effectively receives guidance and direction from the Sr. Payroll Technician.
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
• Regular and reliable attendance.

• May act as a liaison for employees when dealing with third party vendors.
• Performs additional duties to support operational requirements as apparent or assigned.

• Bachelor’s degree in accounting, finance, business, or related field AND some experience in payroll maintenance or processing, financial or HR systems support, or a related area.
• Associate degree or college‑level coursework in accounting, finance, business, or related field AND 2 years of experience in payroll maintenance or processing, financial or HR systems support, or a…