Senior Assistant Registrar

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Full Time Regular EEO4 Parapro Charlottesville, VA, US

Salary Range: $28.34 To $31.32 Hourly

Voter Registration and Elections

12 Months, Full-Time

Non-exempt, Pay Grade 30

Job Summary/Objective:

The Senior Assistant Registrar serves as the principal operational support to the Chief Deputy Registrar and assists the General Registrar in administering voter registration and election processes for Albemarle County. This position performs advanced technical, clerical, and supervisory work to ensure the accurate registration of eligible voters and the lawful, impartial, and efficient conduct of elections in strict compliance with the Code of Virginia (Title 24.2), applicable federal election laws, and guidance issued by the Virginia Department of Elections.

Work is performed with a degree of independence within established legal and procedural frameworks and requires sound judgment, discretion, and absolute political neutrality.

Supervisory Responsibilities:

• Provide functional supervision and work direction to Assistant Registrars.
• Assist in the recruitment, training, scheduling, and evaluation of several hundred precinct election officers in advance of and during elections.
• Exercise delegated authority under the direction of the General and Deputy Registrar; does not independently establish policy or statutory interpretations.

Essential Functions:

• Maintain, audit, and manage complex physical and electronic voter registration and election records in accordance with state retention and security requirements.
• Examine voter registration applications and supporting documentation to determine eligibility pursuant to Virginia law.
• Supervise Assistant Registrars in the accurate processing, maintenance, and protection of voter records.
• Respond professionally and impartially to inquiries from elected officials, candidates, political parties, media representatives, advocacy organizations, and the general public regarding voter registration and election procedures.
• Coordinate and communicate with election officials in other Virginia localities on inter-jurisdictional voter registration matters.
• Review, process, and issue early voting and absentee ballots, both in-person and by mail, in compliance with statutory timelines and controls.
• Assist in all aspects of early voting and Election Day preparation, including logic and accuracy testing, materials distribution, and precinct readiness.
• As directed by General Registrar, design and develop operational materials and workflows to improve the efficiency, accessibility, and integrity of early voting and Election Day operations.
• Prepare official correspondence, including Denials of Voter Registration, in accordance with statutory notice requirements.
• Assist with the maintenance and content accuracy of the department’s public-facing website.
• Act on behalf of the Deputy Registrar and General Registrar during authorized absences, within the limits of delegated statutory authority.
• Perform other related duties as assigned, consistent with Virginia election law.

Competency:
Knowledge/ Skills/Abilities:

• Thorough knowledge of office administration, records management, and election operations.
• Working knowledge of Virginia and federal voter registration and election laws, or the ability to rapidly acquire such knowledge.
• Ability to interpret and apply statutes, regulations, and procedural guidance with accuracy and consistency.
• Strong written and verbal communication skills, including the ability to convey complex information clearly to the public.
• Demonstrated supervisory, project coordination, and organizational skills.
• Proficiency with…