Scheduling Coordinator

Job Overview

Supports scheduling of patients for surgical and sedation cases.

These roles focus on managing and overseeing the operations of UVA's healthcare organization and systems.

Ensuring that healthcare facilities and services operate efficiently, effectively, and in compliance with regulations. Work on the strategic, operational, and financial aspects of healthcare management to improve patient care, optimize resource use, and drive overall organizational success.

These roles focus on managing and optimizing the day-to-day functions and logistics of UVA's healthcare organization to ensure efficient, effective, and patient-centered care. These roles are integral to maintaining the operational integrity of healthcare facilities and systems, coordinating resources, ensuring smooth operations between departments within the health system.

The starting base rate for this role is $19.50/hr individual compensation will be determined by the selected candidate’s previous work experience, education, and/or experience.

• Audits case request orders and scheduled cases for accuracy and completeness, including, but not limited to:
• Finalizes the OR schedules for each given day, by the deadline set for each location (9:00 a.m. 3‑days in advance for OPSC and 9:00 a.m. 1‑day before for Main OR), ensuring that:
• Handles add‑on cases and schedule changes after the deadline, taking into account all of the above, with added restrictions on time left available, trying to not change the order of other cases where patients have already been given arrival times, ensuring resource availability (staffing/equipment/implant/instruments, etc.) Coordinate with charge nurses, anesthesia board runner, supply chain, call nurses, surgical team, and patients when appropriate.
• Maximizes OR utilization and patient access.
• Supports the initiative that patients are operated on in the most appropriate location by helping ensure patients are sent to PETC and reviewed by a Medical Director as necessary. Follow‑up on outpatient cases that were scheduled in the Main OR but should be done at the OPSC, find time at the Main OR for cases scheduled at OPSC that are too sick for OPSC, etc.
• Enforces various OR block and scheduling policies to include but not limited to pediatric blocks, surgeon presence and staggers for concurrency, OPSC exclusionary guidelines including sleep apnea, etc.
• Resolves Epic issues/problems by working with the Epic Optime team, provides input to management on potential Epic enhancements and workflow improvements, using LEAN/A3/Be Safe methodology.
• Acts as customer service representative, educator and policy enforcer with the surgical departments they serve (two‑to‑five services, with cross‑training to cover all services).
• In addition to the above job responsibilities, other duties may be assigned.

Education: High School Graduate or Equivalent.

Experience: 3‑5 years’ experience in a clinical setting (hospital, surgery center or ambulatory clinic) in administrative or clinical roles.

Licensure: None required.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Compensation Range: $15.99 - $31.99 Hourly.

• Comprehensive Benefits Package:
  Medical, Dental, and Vision Insurance
• Paid Time Off, Long‑term and Short‑term Disability, Retirement Savings
• Health Saving Plans, and Flexible Spending Accounts
• Certification and education support
• Generous Paid Time Off

UVA Health is a world‑class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023‑2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023‑2024 U.S. News & World Report as the best children’s hospital in Virginia with 9 specialties ranked among the best in the nation.

Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.  to read more about UVA’s commitment to non‑discrimination and equal opportunity employment.