Warehouse​/Fleet Manager

Job Description

Job Description

Founded in 1922, W.E. Brown is a leading provider of premium HVAC, plumbing, and electrical services throughout Charlottesville and Central Virginia. We have built our century-long reputation on a relationship-first approach, continuous innovation, and a deep commitment to our community through initiatives like our W.E. Give Back program. We are looking for dedicated professionals who share our core values to help support our growing operations.

The Warehouse / Fleet Manager serves as the central hub for our field operations. This role is critical to ensuring our HVAC, Plumbing, and Electrical departments have the reliable vehicles, safe tools, and accurate material inventory necessary to deliver unparalleled service to our customers. You will oversee the complete lifecycle of our 30+ vehicle fleet, manage our centralized tool repository, and ensure the accurate processing of warehouse inventory, truck stock, warranty parts, and material tickets.

• Maintenance & Compliance:
  Coordinate routine maintenance (e.g., 5,000-mile oil changes) and authorized repairs with approved shops for the entire fleet.
• Administration:
  Ensure all vehicles are equipped with current registrations, insurance cards, accident-reporting packages, and fuel cards.
• Driver Oversight:
  Coordinate with Human Resources to ensure all assigned drivers meet the Company’s Motor Vehicle Record (MVR) standards and maintain compliance with Vehicle Usage Agreements.
• Vehicle Readiness:
  Audit vehicles to ensure they are properly stocked, clean, and meet the company’s appearance and security standards.

• Material Tracking:
  Oversee the Purchase Order (P.O.) system through our operating software (Service Titan) and manage manual tickets for stock materials and specific jobs.
• Truck Stock:
  Manage the weekly replenishment of truck stock to ensure technicians are fully equipped for their shifts.
• Warranty Part Management:
  Process and track all warranty parts, document component failures accurately, and coordinate the timely return of defective equipment to vendors and supply houses to secure company credits.
• Returns & Credits:
  Process unused materials returned to the warehouse, ensuring accurate job cost credits, and handle returns to external supply houses.
• Facility Organization:
  Maintain a clean, organized, and safe warehouse environment in compliance with OSHA standards and company safety guidelines.
• Vendor Relationships:
  Work directly with vendors to establish optimal pricing and leverage promotional offers.

• Tool Log Administration:
  Manage the check-in/check-out process for all company tools and equipment, ensuring strict accountability.
• Equipment Maintenance:
  Inspect tools for safe operating condition, verify that safety guards and power cords are intact, and coordinate repairs for damaged equipment.
• Safety Stock:
  Maintain and dispense critical safety equipment, including first aid kits, fire extinguishers, PPE, cut-resistant gloves, and respirators.
• Tool Allowance Processing:
  Assist mechanics with processing and tracking approved tool allowance purchases.

• Deep understanding of HVAC, plumbing, and electrical materials, parts, and equipment.
• Familiarity with internal operating software (Service Titan experience is a strong plus) and material charge ticketing processes.
• Valid driver’s license and an excellent driving record that meets our insurance carrier’s standards.
• Strong organizational skills with the ability to manage multiple tracking systems simultaneously.
• Forklift certification (or willingness to obtain one upon transition to the role).

W.E…