Assistant Director for Donor Relations, Fralin

Assistant Director for Donor Relations, Fralin

Join to apply for the Assistant Director for Donor Relations, Fralin role at UVA External Relations.

External Relations at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Assistant Director for Donor Relations to join its dynamic advancement team. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs.

We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Fralin Museum of Art at the University of Virginia seeks an Assistant Director for Donor Relations to join its dynamic advancement team. This position will be a vital member of the Fralin’s Advancement Team and will play a key role in supporting the upcoming Center for the Arts campaign. Reporting to the Director of Development, the Assistant Director for Donor Relations will manage acknowledgment of donors and recognition programs, consult and provide content for publications, and prepare communications on behalf of the Fralin.

The Assistant Director will have the opportunity to write and edit content for donor correspondence, newsletters, reporting, and other related assets. The role will be responsible for creating briefing documents and agendas for meetings with key internal and external stakeholders, including donors and UVA leadership. Other key contributions will include developing and managing new customized stewardship and financial reporting processes for select current-use donors and members participating in different programs;

creating original customized stewardship strategies for the Fralin’s most generous benefactors, including individualized donor recognition experiences/events for significant contributors and the greater UVA Arts community; and organizing the endowment fund stewardship process, coordinating with central advancement and Fralin staff to produce customized endowment reports.

• Draft, edit, and finalize written materials for donor communications, newsletters, reports, and other advancement assets.
• Prepare briefing materials, agendas, and talking points for meetings with donors, UVA leadership, and key internal stakeholders.
• Design and implement customized stewardship and financial reporting processes for select current‑use donors and program participants.
• Develop individualized stewardship strategies and recognition experiences for major benefactors, including tailored events and engagement opportunities.
• Coordinate endowment stewardship activities, working with central advancement and Fralin staff to produce customized endowment reports.
• Manage logistics and timelines for stewardship deliverables to ensure timely, accurate, and personalized donor communications.
• Track and evaluate stewardship efforts to identify opportunities for improved donor engagement and reporting.
• Utilize CRM and other University databases to maintain donor and fund records.
• Utilize membership software for constituent management and engagement.
• Monitor and analyze donor, member, and student data with a meticulous eye for detail.
• Manage lists and segmentation strategy for outreach to donors and members.
• Manage production of printed materials, including list building, mail merges, proofing and printing, mailing, and tracking, and coordinate with marketing staff accordingly.
• Execute sophisticated events at the museum, on Grounds, and in the community, to recognize, educate, and steward donors and prospects of The Fralin, nurturing enduring relationships by maintaining their institutional interest and involvement, coordinating with the Director.
• Assist with events managed by the Events Experience team. Attend in-person and virtual meetings and/or events.
• Manage member and donor acknowledgment processes, including writing thank‑you letters and other acknowledgment materials, pulling gift reports, determining method of acknowledgment,…