Construction Project Administrator

Job Description

The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is responsible for maintaining project records, managing documentation, tracking project information, supporting cost and productivity reporting, and ensuring data accuracy throughout the lifecycle of construction projects.

The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is responsible for maintaining project records, managing documentation, tracking project information, supporting cost and productivity reporting, and ensuring data accuracy throughout the lifecycle of construction projects. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple deadlines while maintaining accurate project records and supporting efficient project execution.

• Maintain and control all project documentation, including RFIs, submittals, change orders, drawings, specifications, meeting minutes, contracts, and turnover packages
• Ensure records are accurate, current, properly distributed, tracked, and archived.

• Provide administrative support to Project Managers, Coordinators, Superintendents, and field teams.
• Coordinate meetings, manage correspondence, process purchase orders, track subcontractor documentation, and support project closeout activities.

• Maintain project databases, logs, spreadsheets, and reporting tools.
• Compile and distribute daily, weekly, and monthly project reports, productivity metrics, and project status updates.

• Assist with labour, equipment, material, and cost tracking.
• Support forecasting, resource planning, vendor quotation management, and contract administration activities.

• Serve as a liaison between project teams, clients, consultants, vendors, subcontractors, and regulatory bodies.
• Ensure required permits, insurance certificates, compliance documents, and project records are maintained and available.

• Equivalent combination of education and experience
• Diploma or Certificate in office admin, business admin, project admin, accounting, or construction admin will be considered an asset

• 2+ years of administrative, project administration, or document control experience
• Previous experience in construction, industrial, engineering, or project-based environments is considered an asset.
• Experience managing large volumes of documentation and data entry is preferred

• Experience supporting multiple construction projects simultaneously.
• Experience with document control processes.
• Knowledge of project cost tracking and reporting systems.
• Familiarity with electronic records management and workflow processes.
• Experience in a heavy civil, industrial, or infrastructure construction environment.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and…