Facilities and Property Coordinator

Employment Opportunity|Facilities and Property Coordinator

About the Role
We areseekinga highly organized, proactive, and service-oriented

Facilities & Property Coordinator to join our property management team. This position playsan important rolein supporting the day-to-day operations, maintenance, safety, and administration of approximately
65 properties.

The successful candidate will act as a key point of contact between tenants, property management, contractors, vendors, technicians, and service providers. This is a dynamic role requiring excellent communication, strong attention to detail, sound judgment, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate the day-to-day facilities and building operations across the property portfolio.
• Receive, prioritize, coordinate, and track maintenance and repair requests.
• Communicate professionally with tenants regarding maintenance requests, concerns, questions, complaints, and lease-related matters.
• Respond to building emergencies and coordinate appropriate repairs, services, and follow-up.
• Coordinate contractors, vendors, technicians, and service providers to ensure work is scheduled and completed efficiently.
• Conduct regular property and facility inspections and identify maintenance, operational, or safety concerns.
• Schedule and coordinate preventative maintenance, inspections, repairs, and required servicing.
• Monitor and follow up on work orders to ensure work is completed properly, on schedule, and to expected standards.
• Maintain accurate records related to maintenance, inspections, warranties, contracts, service agreements, and property documentation.
• Assist with facility budgets, invoices, purchase orders, and expense tracking.
• Monitor building access, keys, security systems, and workplace equipment.
• Support workplace health and safety programs and help ensure appropriate safety practices are followed.
• Build and maintain positive, professional relationships with tenants, property owners, contractors, vendors, service providers, and community partners.
• Provide general administrative and operational support to the property management team as required.

What You Bring

• Experience in facilities management, property management, building operations, maintenance coordination, administration, or a related field.
• Strong organizational and multitasking skills with the ability to manage competing priorities and deadlines.
• Knowledge of building maintenance, preventative maintenance, and health and safety requirements.
• Experience coordinating contractors, vendors, technicians, and service providers.
• Strong problem-solving and decision-making abilities.
• Exceptional attention to detail and follow-through.
• A customer-service mindset and professional communication skills.
• Basic knowledge of building systems and maintenance requirements.
• Knowledge of construction practices and building-related projects.
• Proficiency with Microsoft Office and facilities/work-order management software.

The Ideal Candidate
You are someone who enjoys being the person whogets things done. You are organized, responsive, and comfortable managing a wide variety of requests and priorities. You can communicate effectively with tenants and service providers, remain calm when unexpected issues arise, and follow a maintenance issue from theinitialrequest through to successful completion.

You take pride in maintaining well-run properties, building strong relationships, and ensuring that issues are addressed efficiently and professionally.

Why Join Us?
This is an excellent opportunity for an individual who enjoys a varied role combining property operations, facilities coordination, customer service, vendor management, and administration. You will have…