Accounts Payable and Accounting Coordinator; AP

Position: Accounts Payable and Accounting Coordinator  (AP)
Location: Tilbury

Position Summary
Reporting to the Assistant Controller, the AP & Accounting Coordinator plays a key role in supporting the financial operations of our Tilbury locations and Corporate office. This position oversees day-to-day Accounts Payable activities, ensures accurate and timely processing, and helps improve accounting processes and overall efficiency.

Position Summary
Reporting to the Assistant Controller, the AP & Accounting Coordinator plays a key role in supporting the financial operations of our Tilbury locations and Corporate office. This position oversights day-to-day Accounts Payable activities, ensures accurate and timely processing, and helps improve accounting processes and overall efficiency. At RS, we are redefining how the world builds reliable energy infrastructure. We design and manufacture advanced composite utility poles that are lighter, stronger, and longer‑lasting than traditional materials such as wood, steel, and concrete.

Our poles are engineered for superior performance in the most demanding environments, providing utilities with a durable, low‑maintenance, and sustainable solution for a more resilient grid. With operations in North America and customers across 30+ countries, RS is a leader in grid resilience, driven by our values of  Safety, Respect, Resilience, and Teamwork .

Responsibilities

Reconcile material invoices to packing slips

Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receive in ERP system.

Code recurring invoices and those invoices without purchase orders as well as follow up with the manager who initiated the purchase for approval

Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments

Inform Assistant Controller to review and post batch

Reconcile visa statements monthly and enter accounting software/ERP system

Complete supplier credit applications as required

Request biweekly accounts payable payments and forward to Assistant Controller for approval

Process all approved CAD and USD cheques and mail out in a timely manner

Make copies of cheques, match them to the corresponding invoices and file accordingly

Forward wire requests to Assistant Controller for completion

Enter all wire payments into the accounting software/ERP system

Review supplier statements and reconcile to accounting records

Maintain health benefits spreadsheet that coincides with the monthly invoice and communicate all new additions to payroll ensuring deductions are applied appropriately (i.e. long term disability)

Receive freight POs in accounting software/ERP system as requested by purchasing

Process shareholder/board of director's quarterly payments, retainer and meeting fees

Setup suppliers into accounting software/ERP system

Help provide details of accounts as requested from departments

Administrative

Review and process all employee expense reports submitted through Concur or those manually prepared and audit for accuracy

Maintain the weekly employee availability report and distribute to employees

Retrieve incoming mail from PO Box, open and distribute to employees

Assist in the annual financial audit as necessary

Backup to answer the main phone as required

Other duties as assigned

Qualifications

College Accounting Diploma required

Minimum 3-5 years of experience preferred

Strong communication (verbal and written) and organizational skills

Strong computer skills (MS Office – specifically Excel)

Excellent analytical and problem‑solving skills to fully address accounts payable issues

Epicor (E10) experience is preferred

Working Conditions

Office Environment ability to sit, stand, and walk for extended periods throughout the workday.

Frequent use of hands and fingers to…