Project Administrator

Amico
, and its affiliate Field Electrical Contractors
, is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides heavy civil and electrical utility infrastructure, general contracting, design‑build and engineering services. Here at Amico we believe in partnering for productivity, leading through empowerment, and seeing challenges as portals of opportunity. Our cutting‑edge technology allows us to successfully manage and execute projects of all scopes and scales.

If you want your next professional experience to be one that helps you master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities,
consider joining us!

The Project Administrator supports the successful planning, execution, and completion of projects by providing comprehensive administrative, coordination, and documentation support to the project management team.

• Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures
• Administration of Material and Sub‑Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc.)
• Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc.)
• Prepare, submit and process payment certificates.
• Perform bi‑monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly
• Monitor, maintain and communicate project reporting (weekly, monthly)
• Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc.)
• Processing materials and services received on site into the ERP system (goods receipts)
• Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc.
• Processing of change orders for vendors and suppliers (material and subcontractor) and issuing
• Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team.

• Diploma in Business Administration or related field
• 2‑3 years’ experience in Construction Administration is considered an asset
• Strong organizational skills and above average attention to detail
• Excellent written and verbal communication skills
• Strong time‑management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and ERP systems (Oracle preferred), with aptitude to learn new software and systems
• Ability to work in a fast‑paced environment

• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance

At Amico and Field Electrical, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third‑party resumes accepted.

Referrals increase your chances of interviewing at Amico Affiliates by 2x.

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