Purchase Ledger Clerk

Location: Brompton

Overview:
We are currently recruiting for a knowledgeable and experienced Purchase Ledger Clerk for an established company in Carlisle. The Purchase Ledger Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining the integrity of the purchase ledger, and supporting the efficient operation of the finance function. Working as part of the finance team, the post-holder will process invoices, reconcile supplier accounts, resolve payment queries, and assist with month-end activities while ensuring compliance with company financial procedures and controls.

The role requires excellent attention to detail, strong organisational skills, and the ability to manage a varied workload within agreed deadlines. The successful candidate will build effective working relationships with suppliers and internal departments, helping to ensure the smooth running of the accounts payable process and contributing to the overall financial performance of the organisation.

Key Responsibilities:

Process supplier invoices accurately and in a timely manner. Match purchase orders, goods received notes, and supplier invoices (three-way matching). Verify invoice details, coding, VAT treatment, and authorisation before processing. Post purchase invoices to the accounting system. Reconcile supplier statements and resolve discrepancies. Prepare supplier payment runs in accordance with agreed payment terms. Process payments via BACS, CHAPS, Faster Payments, or cheque where applicable.

Respond to supplier queries by telephone and email in a professional manner. Liaise with internal departments to resolve invoice and payment issues. Maintain accurate supplier records, including bank details and contact information. Set up new supplier accounts following company procedures and verification checks. Monitor outstanding invoices and ensure prompt resolution of any issues. Process employee expense claims where required. Allocate supplier payments and reconcile purchase ledger accounts.

Assist with month-end procedures, including accruals and ledger reconciliations. Support the Finance Manager with year-end audit requirements. Process credit notes and supplier refunds. Identify opportunities to improve purchase ledger processes and efficiencies.

Skills & Experience Required:

Strong numerical and financial accuracy Excellent attention to detail Accounts payable/purchase ledger processing Invoice verification and processing Supplier statement reconciliations Purchase order matching Payment processing (BACS, CHAPS, Faster Payments) VAT awareness and invoice coding General ledger and nominal coding knowledge Data entry with a high degree of accuracy Microsoft Excel proficiency (including formulas and pivot tables) Competent in Microsoft Word and Outlook Experience using accounting software and ERP systems Time management and workload prioritisation Organisational skills Problem-solving and analytical thinking Communication skills, both written and verbal Customer service and supplier relationship management What's on

Offer:

Salary up to £32,000, depending on experience. Opportunity to join a growing and successful organisation. 25 days of annual leave. Supportive and collaborative working environment.

Career development and progression opportunities.