Undergraduate Administrator

We have an exciting opportunity for an Undergraduate Administrator to join the team at Maidstone and Tunbridge Wells NHS Trust.

The Medical Education Department is responsible for developing, managing and delivering a range of high quality and cost effective medical educational services within the Trust to specifications required by the General Medical Council, NHS England Workforce, Training & Education, Kent Surrey & Sussex, associated Medical Schools and the Trust's strategic and operational framework. The successful applicant will work within the Undergraduate Team within the Medical Education Department.

The Undergraduate Education Administrator will work as a member of the Medical Education Team and act as a team member utilising the time available to everyone's advantage. In addition to the general work of the Centres, the post holder will have a number of key duties and responsibilities.

The Undergraduate Medical Education Administrator will work primarily as part of the Undergraduate Medical Education Team to support the Undergraduate programme within the Maidstone and Tunbridge Wells NHS Trust. At present, this involves students on placement from King's College London, City St George's University London and the Kent and Medway Medical schools.

The role also encompasses the coordination for work experience placements in the Trust for pupils interested in undertaking a career in medicine.

This position is for a 37.5 hours per week, Monday - Friday.

This post is primarily based at Tunbridge Wells, with a regular weekly requirement to work at the Maidstone site.

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.

We are a large acute hospital trust in south east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day care beds, diagnostic services (X ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

• At least 27 days of annual leave plus public/bank holidays (pro ratio for part time staff)
• Membership in the NHS Pension Scheme
  , with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more
  , additional benefits can be found in the benefits documents below

We are a flexible working friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

• Good standard of general education to minimum of GCSE standard or equivalent to include Maths and English.
• NVQ level 3 in Business Administration/ Customer Care or equivalent.

• Advanced IT skills including proven abilities in using Microsoft Office Applications.
• Experience of using spreadsheets, inputting data with accuracy.
• Experience of working to deadlines.
• Experience in managing admin tasks (e.g. emails, phone calls, organising meetings, maintaining records).
• Experience in an administration / office environment.
• Basic working knowledge of audio visual (AV) equipment.

• Communication
  
  Skills:
  
  Proficiency in written and verbal communication for interacting with colleagues and external parties.
• Time management:
  Ability to organise, prioritise tasks, meet deadlines and multitask effectively.
• Teamwork:
  Ability to collaborate with colleagues and contribute to the overall success of the team.
• Organisational skills:
  Ability to manage tasks, schedules and resources efficiently.
• Attention to detail:
  Capability to accurately record information, proofread documents and maintain precise records.
• Experience of taking accurate notes at meetings as and when required.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a year, pro rata.