Billing Coordinator

Organization Name
:
Nukk-Freeman & Cerra, P.C.

Location: Hybrid - Chatham, NJ

Salary Range: $75,000 - $80,000

Are you looking to join a team that is passionate about what they do?

A team that holds themselves accountable not only to their work, but to the world beyond?

We are NFC.We are comprised of top talent at every level on our bi-coastal employment law team, where our members are guided by integrity and are committed to finding the best possible solutions, utilizing collaboration across all layers.

We stress the importance of balance while supporting one’s whole self and it’s our ambition to truly make a difference.

We are not your typical law firm and we’d love to hear how your extraordinary story may fit ours!

Nukk-Freeman & Cerra, P.C. (NFC) is seeking an experienced Billing Coordinator to support the firm’s Billing Department. This position combines hands-on billing and electronic billing responsibilities with client budget creation and management, accrual submissions, intake, conflict checks, and retainer agreement preparation and tracking.

The Billing Coordinator works closely with attorneys, Finance, and other administrative teams to maintain accurate billing information, meet client requirements, provide excellent client service, and move matters through the intake and billing processes efficiently. The ideal candidate brings prior law firm billing experience, strong financial and analytical skills, and the ability to independently manage established workflows while providing responsive day‑to‑day support.

• Billing Operations:
  • Manage prebill preparation, invoice finalization, and electronic billing submissions, ensuring compliance with client billing instructions, documentation requirements, and deadlines.
  • Maintain accurate client and matter billing information, including approved rates, billing arrangements, special instructions, and insurance coverage information; process approved rate and matter updates.
  • Enter client‑chargeable expenses, prepare supporting disbursement receipts, and transfer temporary time entries to newly opened matters.
  • Handle routine billing administration, including client onboarding [MG1] , client portal maintenance, billing contact and address updates, and supporting records.
  • Monitor shared billing mailboxes and workflow queues, respond to client and attorney inquiries, prepare billing reports, and follow requests through to timely completion.
• Client Budgets and Accruals:
  • Assist the coordination, preparation, maintenance, and submission of client budgets, including litigation budgets, by obtaining matter‑specific estimates, input, and approvals from attorneys and appropriate internal stakeholders.
  • Review time, expense, and billing data to track activity against client budgets, identify discrepancies or overruns, and coordinate budget updates and required approvals.
  • Manage client accrual submissions by tracking deadlines, gathering WIP data, obtaining attorney input, and submitting accurate final reports.
  • Maintain budget and accrual calendars and supporting records, confirm successful submissions, and resolve rejected, incomplete, or revised requests.
• Client Intake and Conflict Checks:
  • Review new client/matter intake requests for completeness, accuracy, and required approvals.
  • Initiate conflict checks and confirm that all relevant parties, affiliates, adverse parties, and related entities are included.
  • Resolve incomplete or inconsistent intake information by coordinating with attorneys and staff.
  • Route potential conflicts to the appropriate attorneys or designated reviewers and document required approvals or waivers.
  • Open approved clients and matters in the firm’s systems, ensuring that required intake information and authorizations are in place.
  • Maintai…