Bookkeeper

The In-House Bookkeeper at Dream Team Finishes is the daily financial engine of a growing specialty construction company. This role owns the day-to-day accounting operations — accounts payable, accounts receivable, job cost coding, payroll support, bank reconciliation, and AIA billing coordination — ensuring that every dollar is tracked accurately and every financial record is clean, current, and ready for review.

This is not a back-office afterthought. At Dream Team, the Bookkeeper is a critical team member whose accuracy directly supports Project Managers in the field, informs leadership decisions at the top, and protects the financial integrity of the company as a whole. The right person for this role loves systems, takes pride in clean records, and understands that in construction, financial precision keeps projects — and people — moving.

Core Identity:
You get the numbers right the first time — and you check them anyway. Accuracy is not your goal; it is your standard.

• Process accounts payable and accounts receivable transactions daily; ensure accurate and timely posting
• Code all job costs to the correct project, phase, and cost category in Quick Books or equivalent software
• Perform weekly bank and credit card reconciliations; flag all discrepancies to Controller or CEO immediately
• Support bi-weekly payroll processing; maintain certified payroll records for prevailing wage projects as required
• Prepare and coordinate AIA Applications for Payment with PMs in alignment with GC billing schedules
• Track retention receivables and payables by project; maintain lien waiver log and file executed waivers within 3 business days
• Manage vendor files: collect and maintain current W-9s, prepare annual 1099s, and respond to vendor billing inquiries
• Maintain organized digital and physical financial records in accordance with company filing standards
• Prepare weekly cash position summary and monthly financial data package for Controller or CEO review
• Assist with year-end close, CPA and tax preparation, and any audit or bonding documentation requests
• Communicate proactively with Project Managers regarding job cost discrepancies, missing invoices, or billing gaps
• Uphold Dream Team core values — Vision, Integrity, Relationships, Tenacity, Service — in every interaction

• Your work is correct the first time. You verify it anyway before submitting.
• You love a good process. You follow it exactly — every time, no shortcuts.
• Deadlines are not suggestions. Payroll runs on time. Reconciliations close on time.
• You notice when a number is off by a dollar. That bothers you. Good.
• You don't need the spotlight. You need the books to be clean.
• You understand or are eager to learn AIA billing, job costing, and lien waivers.
• Financial data is confidential. You treat it that way without being reminded.
• Discreet
• Construction-Aware
• Quietly Confident
• Detail-Obsessed
• Reliable
• Systematic
• Precise

• 2+ years of bookkeeping experience; commercial construction industry experience strongly preferred
• Proficiency in Quick Books Desktop or Online;
  Sage 300 CRE, Foundation, or Procore a strong plus
• Working knowledge of job costing, AIA billing format, and construction AP/AR workflows
• Strong attention to detail — accuracy and consistency are the primary performance standard
• Experience with certified payroll and prevailing wage requirements is a plus
• Associate's degree in Accounting, Business, or related field preferred; equivalent experience accepted
• Ability to work independently, meet recurring deadlines, and maintain confidentiality of all financial information