Bookkeeper

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Learn more about working for Hamilton County Schools e.org and get to know us and our strategic plan, Opportunity 2030.

The purpose of this job is to perform bookkeeping work associated with school financial activities, including accounts receivables, accounts payables, purchasing, financial reporting, budget preparation, and maintenance of records.

This is a part‑time itinerant position and will be used to help cover temporary and long‑term absences of full‑time bookkeepers at area schools.

• Acts in a professional, respectful, and welcoming manner at all times.
• Complies with all applicable codes, laws, rules, regulations, standards, policies and procedures involving the handling of money and property, as well as other Board policies; initiates any actions necessary to correct deviations or violations.
• Processes a variety of documentation associated with department/school operations within designated time frames and per established procedures. Processes documentation relating to purchasing or accounts payable functions; issues purchase order numbers; ensures availability of adequate funding and proper signature/authorization before purchases are made; prepares bid sheets; monitors status of open purchase orders; reviews invoices for accuracy, matches with purchase order, and researches discrepancies;
  
  charges purchase orders and invoices to proper budget accounts; generates checks for payment of invoices and mails to vendors; enters purchasing/payables data into computer and maintains records; ensures that all purchasing activities comply with state purchasing guidelines.
• Processes documentation relating to accounts receivable functions; receives moneys in payment of store purchases, field trips, fundraising events, book fairs, student parking spaces, student dues, or other fees/services; makes change, records transactions, and issues receipts; verifies teachers’ collection logs of monies collected from students, resolves any discrepancies with teachers, and returns logs to teachers; counts/balances cash receipts; posts receipts to computerized accounting system;
  
  maintains financial records.
• Communicates regularly with school administration regarding status of individual school accounts and overall budget.
• Prepares bank deposits or transports banking transactions to/from bank as directed by administration; reconciles bank statements.
• Coordinates collection of bad debts; initiates written/verbal correspondence to research/follow up on checks returned for insufficient funds; maintains computer spreadsheet of outstanding bad check records and balances monthly with bad debts account; writes off outstanding checks or insufficient fund checks as appropriate.
• Assembles cash box for each sporting event; ensures availability of adequate change for events; processes checks for officials; prepares ticket reconciliation reports for athletics and other events; balances gate receipts with ticket reconciliation.
• Monitors fundraising activities to ensure forms are approved, monies are properly documented, and reconciliation forms are properly completed at end of fundraiser.
• Processes miscellaneous financial information/documentation; assembles collection log books at beginning of school year and distributes to teachers; provides written/verbal instruction to teachers on procedural changes for new school year; monitors/calculates long distance calls, faxes, and copy usage to charge expenses to proper department/organization; records copier counts from copy machines, prepares copy usage reports, and reconciles copy counts with vendor invoices; maintains 1099 vendor listing and forwards to Central Office at end‑of‑year;
  
  tracks BEP funds to prevent overspending; tracks vending…