Executive and Finance Administrator

The Executive & Finance Administrator provides financial and administrative support to enable the Executive Director to advance organizational initiatives and focus on higher‑level leadership activities. Essential responsibilities include executive office management, financial administration, and bookkeeping.

Title :
Executive & Finance Administrator

Reports To :
Executive Director

Salary : $28/hourly

Hours :
Approximately 20 hours per week, in-office

Status :
Part‑time hourly, non‑exempt position

The Executive & Finance Administrator serves as a key partner to the Executive Director, managing the day‑to‑day financial and administrative functions that keep the Chattanooga Symphony & Opera operating efficiently and accurately.

This is a hands‑on position for someone who can work independently, take ownership of recurring responsibilities, identify what needs to be done, and build and maintain effective systems and processes. The role includes accounting, payroll, office administration, executive support, and Board/Finance Committee support.

• Maintain accurate and timely financial records in Quick Books Online using accrual accounting principles.
• Process invoices, deposits, credit card activity, ticket settlements, gifts, payments, and other routine financial transactions.
• Reconcile bank and credit card accounts and prepare journal entries and supporting documentation.
• Track budget‑to‑actual activity, administrative expenses, cash flow, and upcoming obligations; provide timely information to the Executive Director.
• Prepare routine financial reports and information for the Executive Director, Finance Chair, and Board.
• Administer Paycor, including employee onboarding, personnel updates, timesheets, and bi‑weekly payroll with the assistance of the Executive Director and Director of Operations & Personnel.
• Assist with annual audit preparation and required state and financial reporting.
• Coordinate with accountants, auditors, and other financial professionals as needed.
• Serve as the primary administrator for Quick Books Online.

• Provide administrative support to the Executive Director, including scheduling, correspondence, meeting preparation, deadlines, reports, and follow‑up.
• Support Board of Directors and Finance Committee meetings, communications, and materials.
• Maintain organized physical and digital files and efficient office systems.
• Manage routine office needs, including supplies, mail, equipment, landlord communication, and vendors.
• Track the administrative/office budget and related expenses.
• Serve as a point of coordination between the Executive Director, staff, Board members, and other constituents as appropriate.

• Take ownership of recurring financial and administrative responsibilities and ensure they are completed accurately and on time.
• Identify inefficiencies or gaps and proactively develop, document, and implement practical processes and procedures.
• Communicate clearly with the Executive Director regarding deadlines, outstanding items, financial concerns, and organizational needs.
• Provide administrative support for special projects, meetings, events, and other organizational needs as assigned.

• Experience in bookkeeping, accounting administration, and finance.
• Experience in office administration, executive support, or nonprofit operations.
• Working knowledge of accrual accounting, reconciliations, journal entries, payroll, and financial reporting.
• Strong working knowledge of Quick Books Online required.
• Proficiency with Paycor or similar payroll experience preferred.
• Highly organized, detail‑oriented, dependable, and able to work independently.
• Strong…