Procurement Specialist

Responsibilities

• Prepare proposals, request quotes, and negotiate purchase terms and conditions with vendors or feasible providers, and look for the best option in the market.
• Prepare and issue purchase orders and agreements that meet the quantity and quality expectations of the organization.
• Research and find suppliers that produce quality items or offer astounding services within the business budget (Staffing agencies, hotels, airlines, rentals, etc.).
• Perform price analysis, comparing available goods or services with industry trends to determine the most suitable provider.
• Track inventory and restock goods when needed working closely with the projects team to understand details of procurement requirements.
• Analyze and monitor suppliers performance and manage disputes with suppliers regarding pricing, conditions, and terms.
• Analyze invoices for all contracted services to ensure accuracy to approve payments.
• Register all purchases of each project for accurate client billing, maintaining accurate records regarding project expenses.
• Record purchases for proper reconciliation by the administration department.
• Manage the companys Mexico, Canada and US Avetta connections for every project and make sure they are in compliance and complete any questionnaires and manual audits required.
• Update companys information and insurance policies.

• Experience managing travel logistics (preferred but not required).
• Experience supporting field operations, construction, or logistics projects is a plus.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• High attention to detail and ability to manage budgets.
• Familiarity with ERP systems and purchase order processes (experience with PO entry preferred).
• Strong communication skills and ability to coordinate across teams.
• Self-motivated and able to work independently in a fast-paced environment.
• Bachelor's Degree.
• Spanish is preferred.

eQuest