Event Coordinator, Entertainment & Gaming

Job Title:

Event Manager / Lead / Coordinator

Location:

Chattanooga, TN (with travel across the United States)

Position Type:
This position is available for both part-time and full-time hours, depending on the event workload. Flexibility in scheduling is essential to accommodate varying event requirements.

About Edgeway Events:

Edgeway Events is a premier Christian event rental company based in Chattanooga, TN, dedicated to providing exceptional event experiences rooted in Christian values. With a portfolio including Party Time Inflatables, Chattanooga Bounce, Complete Service Rentals, Shelf Service Bouncers, Wilder wood Camps, and Music City Axe Throwing, Edgeway Events is committed to delivering top-notch service and quality products nationwide. From corporate gatherings and weddings to community festivals and private parties, we prioritize excellence, integrity, and servant leadership in all aspects of our work.

Job Description:

As a Lead Event Setup and Execution Coordinator at Edgeway Events, you will play a pivotal role in overseeing the setup, execution, and clean-up of events across the United States, leading by example as part of the setup crew.

Responsibilities:

Hands-On Setup and Preparation:

• Lead by example in the setup and preparation of event venues, actively participating in the assembly of tents, inflatables, seating arrangements, and other rental items alongside the setup team.
• Demonstrate a strong work ethic and commitment to excellence, ensuring all setup tasks are performed with care, attention to detail, and a spirit of service.

Team Leadership and Coordination:

• Provide guidance, direction, and support to the setup crew, delegating tasks, and ensuring everyone is equipped to perform their responsibilities efficiently and effectively.
• Foster a positive and collaborative work environment, promoting teamwork, accountability, and a shared commitment to delivering exceptional event experiences.

Event Execution and Oversight:

• Oversee the execution of event plans, coordinating logistics, and ensuring smooth operations throughout the event duration, while actively participating in setup and execution tasks as needed.
• Maintain open communication with clients, vendors, and venue staff, addressing any concerns or challenges promptly and professionally to ensure client satisfaction.

Customer Care and Communication:

• Serve as the primary point of contact for clients, providing exceptional customer service from the initial consultation through event completion.
• Develop and maintain strong relationships with clients, ensuring their needs and expectations are met or exceeded.
• Proactively communicate event details, updates, and changes to clients, vendors, and team members to ensure seamless coordination and execution.

Event Planning and Coordination:

• Collaborate with clients to understand their vision and requirements, offering creative solutions and expert advice to enhance their event experience.
• Develop detailed event plans, timelines, and checklists to ensure all aspects of the event are well-coordinated and executed.
• Coordinate with vendors and suppliers to secure necessary equipment, services, and materials, ensuring timely delivery and setup.

Clean-Up and Teardown:

• Lead the teardown and removal of rental items post-event, actively participating in the dismantling, packing, and loading of equipment alongside the cleanup crew.
• Ensure all cleanup tasks are completed thoroughly and efficiently, leaving event venues in impeccable condition and ready for the next event.

Flexibility in Role Assignment:

• Be open to serving as a work crew member on events led by other team leads when necessary, demonstrating adaptability and a willingness to support fellow team members to ensure the success of all events.
• Embrace the opportunity to contribute to various aspects of event setup, execution, and clean-up, regardless of assigned role, to maintain a cohesive and efficient team dynamic.
• Demonstrate a proactive approach to your role, actively seeking opportunities to assist other team members, improve processes, and enhance the overall quality of events.
• Take initiative in identifying areas for improvement and implementing innovative solutions to streamline operations and optimize event experiences.

Qualifications:

• High school diploma or equivalent; additional education or training in event management, hospitality, or related fields is desirable.
• Proven experience in event setup, execution, or production roles, with a demonstrated ability to lead teams and coordinate logistics for events of varying scales and complexities.
• Strong work ethic and willingness to actively participate in hands-on setup, execution, and clean-up tasks alongside the team, leading by example and embodying a servant leadership mindset.
• Excellent communication, leadership, and interpersonal skills, with the ability to inspire and motivate team members to perform at their best while fostering a positive and collaborative work environment.
• Physical stamina and flexibility to work…