Coordinator Library Accounts

Work Hours: Monday – Friday, 8:00 A.M. – 4:30 P.M. (EST)

* Hours may vary due to work assignments, or projects.
* Work Location:

Chattanooga Public Library
1001 Broad Street
FLSA Status: This is an Exempt position.
Salary:

GS.09 $ 51,487-$62,201
Department: Library

CLASSIFICATION SUMMARY:

Incumbents in this classification are responsible for coordination of a varying combination of financial oversight and contractual accounts in a department. Responsibilities include coordination and tracking of accounting and finances for the department as well as overseeing the bid procurement process and subsequent project fiscal analysis for all capital contracts. Additional duties include preparing and monitoring departmental and capital appropriations budgets and preparing complex financial reports.

Work is performed with limited supervision.

SERIES LEVEL:
This is a stand-alone position.

ESSENTIAL FUNCTIONS:
( The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

May serve as the primary liaison between a department and applicable city, state, federal or internal fiscal and purchasing departments; responds to questions regarding accounts, including for contracts, schedules, budgets, grants, payments or collections for the department.

Participates in the budgeting process which may include reviewing and analyzing past, present and projected expenditures and revenues; monitoring budget expenditures; preparing final budget documents; preparing budget presentations for the Mayor and City Council and/or performing other related activities.

May analyze, coordinate, reconcile and validates a wide variety of financial data, information and reporting for funds in the department, which may include budget line items, billings, revenue and fee collection, purchasing card statements, transaction ledgers, purchasing, capital budgets and related fiscal areas; monitors and analyzes projects, functions, programs and/or other related areas for fiscal compliance.

May manage grant requirements to meet local, state and/or federal requirements including submitting progress reports and reimbursement applications.

May prepare a variety of financial documents, forms and related items for processing which may include vouchers, requisitions, purchase requests, blanket orders and/or other related items.

May review, recommend and implement changes to standard operating procedures and policies related to construction contracts and accounts. Updates, reviews, and maintains documents related to applicable compliance and/or accreditation.

May participate in designing, creating and implementing budgeting, forecasting, financial and operational reporting systems.

Coordinates inventory management; compiles and prepares financial information to facilitate internal and external auditing activities; organizes, prepares and reviews budget, and/or grant documentation; implements revenue and expenditure coding; reviews expenditure and fund requests for compliance with established budget; reconciles budget expenditures and revenues.

May resolve complex account analysis problems requiring in-depth research.

May audit, compile, calculate and analyze a variety of financial data and transactions; prepares financial projections and conducts related forecasting for future project, program and departmental needs for assigned area of responsibility.

May collaborate with engineering staff in order to prepare, process and disseminate contract bid documents.

May participate in reviewing bids; reviews, prepares and distributes bid tabulations; prepares related requests for Council action and contract executables; prepares and distributes notice of award and notice to proceed letters.

May process pay requests from contractors.

May process requests for copies of contract documents.

May maintain an internal database of eligible contractors and vendors and communicate with purchasing or directly to…