Operations Specialist

Job description

Our client, an international commodity trading company, seeks an experienced Operations Specialist to join an international team driving geographic expansion and creating a centre of operational excellence.

As an Operations Specialist
, you will support our Precious Metals Trading Division and potential new business ventures, playing a vital role in global operations. You will ensure seamless execution of transactions for material services trading offices worldwide, booking, verifying, processing, and settling with precision.

You will collaborate with Trading, Commercial, and Controlling teams to investigate and resolve breaches, and coordinate with internal and external stakeholders to maintain smooth operations.

Your responsibilities include approving critical pool metal release instructions, verifying depository releases and receipts, and orchestrating physical movements for customers while monitoring supply chain activities. You will act as a trusted partner to the global Commercial team, strengthening customer relationships, addressing real‑time inquiries, and resolving discrepancies with suppliers and customers alike.

You will master the complexities of value‑added tax implications across global regions, ensuring compliance while supporting the administration of global supply contracts aligned with their terms.

Educational Background: A bachelor’s degree in finance, economics, business administration, or a related field is required. Candidates without a degree may be considered if they have substantial and relevant professional experience that demonstrates equivalent expertise and knowledge.

• Professional
  
  Experience:
  
  At least 5 years of progressive experience in a trading back office or a fast‑paced financial services environment is preferred.
• Trade Support Expertise: Advanced understanding of trade support operations, particularly in commodity products such as precious metals and their financial instruments.
• Logistics and Physical Goods Handling: Experience in logistics and managing the physical movement of goods, ensuring efficiency and accuracy.
• Analytical and Problem‑Solving
  
  Skills:
  
  Strong numerical, analytical, and problem‑solving abilities, high curiosity and exceptional attention to detail, monitoring contracts and identifying discrepancies in executed trades, and managing risks associated with price volatility in commodities.
• Collaborative Mindset: A proactive approach with a focus on teamwork and collective success, emphasizing collaboration over individual contribution.
• Regulatory and Tax Knowledge: Working knowledge of regulatory requirements, Incoterms, and value‑added taxation (VAT) for global trading operations.
• Technical Proficiency: Advanced proficiency in Microsoft Office applications, with a focus on Excel (including pivot tables), PowerPoint, and Visio.

• Verify executed trade data in Trinity Trading system and ensure accuracy.
• Ensure that all trade confirmations are received from / sent to counter parties within prescribed dates. Resolve trade discrepancies in real time, mitigating risk to the business.
• Agree overnight metal positions with the trading desk and ensure compliance with approved limits.
• Support commercial team transactions, leasing, and supply contracts.
• Work with trading, commercial and credit to ensure credit lines are adhered to.
• Support business with analysis, where required.

• Clear London and Zurich daily commitments within designated cut‑off time to avoid market defaults.
• Review metal commitments for counterparts against their assigned credit risks.
• Approve metal clearing and transfer as per assigned weekly timetable.
• Reconcile closing metal positions with financial institutionsiskt.
• Settle daily depository commitments and monitor forward positions.
  
  Approve internal / external metal movements accurately and timely on the pool accounts.
• Reconcile all stock positions and clear discrepancies.
• Ensure accurate daily stock positions and communicate inconsist rents to the trading team immediately.

• Review contractual operational terms in supply…