HR​/Recruiting Coordinator

Take Your HR Career to the Next Level! Are you an organized, proactive professional with a passion for people and a knack for administrative excellence? Join our dynamic HR team and play a vital role in supporting key human resources functions. From recruitment and onboarding to employee engagement and events, you’ll help create a positive and productive workplace experience for all.

Essential Job Functions
:

Administrative Support

• Provide comprehensive administrative assistance to the HR team across a variety of functions, including recruitment, employee relations, benefits administration, employee engagement, and internal communications.
• Prepare and compile reports for diverse HR needs, ensuring timely and accurate data availability.
• Manage employee files, documentation, and checklists to ensure completion and compliance. Conduct ongoing quality control audits. Follow up with employees and HR staff to resolve discrepancies.
• Maintain agenda and record meeting minutes for bi-monthly HR team meetings, including tracking and following up on action items.
• Oversee the deactivation of employee badge access in Pinnacle Access following terminations.
• Administer the Employee Referral Bonus Program, collaborating with Payroll for accurate tracking and timely payment processing.
• Assist the HR team with invoice reconciliation for multiple vendors and submit for Accounts Payable approval.

Recruiting Support

• Assist the Talent Acquisition Manager in drafting and publishing job postings on multiple platforms, ensuring optimized visibility through SEO best practices.
• Enhance the recruitment process to create a seamless experience for hiring managers and candidates:
• Coordinate and confirm interviews for internal and external candidates with the respective interview teams.
• Support post-offer workflows and communication with candidates, vendors, and the HR team.
• Maintain and update data within Dayforce (ATS) and fulfill requests for recruitment metrics and reports.
• Build and manage digital employee personnel files, ensuring consistency and adherence to quality standards.

Onboarding Support

• Coordinate and schedule new hire orientation sessions, ensuring all relevant departments and stakeholders are properly informed.
• Enter new hire data into Dayforce, submit IT access requests, and create employee profiles in the core system (Insight) to guarantee timely onboarding across systems and departments.
• Prepare all onboarding materials and ensure the completion of all required documentation for new employees.
• Review and process I-9 documents through E-Verify in compliance with federal regulations.
• Oversee the background check process for new hires, ensuring all necessary approvals and documentation are obtained.
• Facilitate Day One orientation sessions as needed to ensure a smooth experience for both new hires and the HR team.
• Serve as a primary point of contact for new employees to address onboarding-related questions and provide support throughout the transition.

Employee Engagement & Communications Support

• Collaborate with the Employee Experience & Engagement Manager to plan and execute a variety of employee engagement initiatives, including recognition programs, wellness activities, and team-building events that promote a positive and inclusive culture.
  • Assist with event logistics such as coordinating catering, liaising with vendors, supporting event set-up and break-down, and processing related invoices.
  • Collaborate with HR team in staffing events to provide a seamless and enjoyable employee experience.
• Provide support to the AVP of Corporate Communications on internal communications projects:
  • Maintain communication calendars and assist in producing and distributing monthly employee flyers and announcements.
  • Help prepare materials and logistics for employee-facing presentations, internal events, and catering as needed.

Requirements
:

• Education and Experience
  • Bachelor’s degree in Human Resources, Business Administration, or a related field strongly preferred.
  • 1-2 years of experience in HR or administrative roles (internships included) highly preferred.
• Skills/Knowledge/Certifications
  • Strong computer skills, including data entry, data processing,…